Purchasing Executive

Purchasing Executive
- JR-02639
- Finance & Accounting
- Full time
- Permanent
- Mandarin Oriental, Singapore

**PURCHASING EXECUTIVE**

Mandarin Oriental, Singapore is looking for a Purchasing Executive to join our Finance team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

Mandarin Oriental, Singapore is a sanctuary of luxury and sophistication overlooking the iconic Marina Bay.

**About the job**

Based at Mandarin Oriental, Singapore within the Finance Department in Singapore, the Purchasing Executive is responsible in playing a vital role in assisting to manage the daily operation of the Materials Management department. He/She will communicate and liaise closely with the Director of Purchasing to ensure all activities are conducted smoothly. The Purchasing Executive reports to the Director of Purchasing.

**As Purchasing Executive, you will be responsible for the following duties**:

- Source and purchase all food & beverage items for the Hotel.
- Assist the team to source non-food items for the Hotel.
- Negotiate with suppliers on prices and quality.
- Check status of delivery for all food items & assist in checking the delivery of non-food items.
- To follow up with suppliers on samples, qualities, and conduct yield test regularly on chilled and frozen food.
- Assist and coordinate with suppliers for audit visits and update details in the Food Supplier Audit Register.
- Communicate and liaise closely with the team to ensure all Purchasing activities are conducted smoothly.
- Liaise with Receiving on the delivery of perishable items and expedite delivery to ensure that all items are delivered at the specified times.
- Liaise with Chefs, Receiving and all other users to ensure all goods/services are of good quality.
- To monitor purchases made by users to ensure that delivery deadline is met and expedite any outstanding purchase orders.
- To attend to all complaints made by users, to ensure all purchases/services are put right.
- To assist Purchasing Manager with vegetables/fruits tender. Compare prices to ensure all purchases are secured at the best price of the required quality. Negotiate to ensure selected suppliers’ prices are updated in the system.
- Source for improved qualities and competitive pricing to enhance product image and service at the best value.
- Conduct inventory counts during the year of all operating equipment and regular beverage inventory as per Policy & Procedures.
- Preparation of data for departmental reports, inventory, or studies.
- Keep daily records, files and prepare reports.
- Check materials received against invoices and note breakage and discrepancies in quantity or quality. Upon receiving deliveries, ensure all invoices are stamped and signed properly.
- In the absence of the Purchasing Manager, to assist and overseas the Receiving.
- Supports Receiving & Store Officers’ duties in their absence.
- Any other duties pertaining to purchasing, shipping, or receiving deemed necessary by the Purchasing Manager/Director of Purchasing.

**As Purchasing Executive, we expect from you**:

- Minimum GCE "O" level with some experiences in Accounting and Finance
- Minimum 2 years’ experience in similar capacity
- Preferably with experience working in hotel or tourism industry
- Great communication and negotiation skills
- Displays initiative and willingness to learn
- Commitment to professional values

**Our commitment to you**
- Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
- MOstay. When you work as hard as our colleagues do, it’s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
- Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
- Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.

**We're Fans. Are you?