Executive Administrator

**Job Description**:
General Description:
Due to the growth of the business, we are seeking for an Executive Administrator to provide high quality and proactive end-to-end administrative and operational support to our fast-paced and dynamic Southeast Asia team based in Singapore. Reporting to the General Manager SEA, the Executive Administrator will be responsible for but not limited to:
Main Responsibilities:
General administration:

- Update SEA LT Travel Calendar
- Support the on-boarding process for new members
- As the go-to business operations support representative for the team, liaise and provide flexible support to work within and across business functions
- Vendor list creation
- Liaise with vendors on services / materials printing / Name card printing
- Uploading of contracts and support in seeking necessary signatories for contract approvals

Meetings & events coordination (internal and external):

- Logistics support eg hotel and meeting room booking for regional meetings that are held in Singapore / SEA countries;
- Coordinate cross-functional/company-wide events and meetings
- Support logistics of Social Club events

Sales & Marketing Co-ordination:
Provide support to marketing teams as required

Qualification Required:

Experience & Qualifications:

- 7+ years prior office administration / management experience, preferably in fast-growing mid-sized organizations.

Skills & Competencies:

- Mature & professional
- Work independently and make sound judgement
- Exercise high level of integrity and confidentiality at work
- Strong can-do attitude, with great sense of ownership and accountability
- Efficient, manage workloads well, enjoy working under fast-paced & dynamic environment
- Proactive with excellent time management and organization skills
- Strong interpersonal and communication (verbal and written) skills.
- Attention to details with high quality of work is key
- Action and goal oriented
- Flexible mind-set, team player, collaborative spirit

Computing Skills & Technology:

- Proficient in MS Office (Words, Excel, PowerPoint, Outlook)
- Proficient in Collaboration tools such as Teams, One Drive, SharePoint and Zoom.
- Working knowledge of Concur, SAP Purchase Orders, Workday, DocuSign.
- A quick learner to new technology and app
- Adobe Illustrator, Photoshop, In Design, Premiere Pro skills an advantage

What we offer to our valued employees:
- Market competitive compensation package including performance-based annual bonus scheme- Company shares (generous welcome grant and performance-based annual equity plan)- Full-time working from home- In-house and external learning and development opportunities- Fantastic benefits program as per the current policy including;- Personal health insurance reimbursement-
- Home-office setup allowance-
- Monthly reimbursement for home office expenses (i.e. internet, mobile..)-
- Group life insurance & income protection insurance-
- Wellness benefits (Employee Assistance Program)-
- Paid parental leave-
- And more as the benefit programs keep improvingPlus you get to work with a dynamic team of collaborative, supportive, diverse and fun professionals whose mission is clear: Cancer has no borders and neither do we.

BeiGene is proud to be an Equal Opportunity Employer:
We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

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