Administrative Assistant

3 days ago

Singapore CERES FUND MANAGEMENT PTE. LTD. Full time

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, which include but not limited to making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

**Responsibilities include**:

- Handle administrative requests and queries from senior managers
- Organizing and scheduling appointments
- Planning meetings and taking detailed minutes
- Manage and upkeep of office facilities, order office supplies
- Handle and provide administrative support for contracts renewal, courier service arrangements, answer and direct phone calls, maintain contact lists, travel arrangements and visas, employees’ claims, work pass renewal
- Develop and maintain a filing system
- Handle and assist with payroll computation matters
- Perform some accounting functions such as account reconciliation, invoice and bill payments
- Provide general support to visitors when necessary
- Act as the point of contact for internal and external clients
- Submit and reconcile expense reports
- Coordinate office renovations

**Requirements and skills**
- Proven experience as an Administrative Assistant or Office Admin Assistant;
- Knowledge of office management systems and procedures;
- Working knowledge of office equipment, like printers and fax machines;
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
- Excellent written and verbal communication skills in both English and Mandarin;
- Positive attitude, good interpersonal and coordination skills;
- Strong organizational skills with the ability to multi-task and work independently;
- Takes initiative, fast learner and adaptable to dynamic situations;
- Attention to detail and problem solving skills;
- Diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus

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