Corporate Secretarial Manager

1 week ago

Singapore JTC kensington Full time

**Role**

Be a part of the Corporate Secretarial team leaders who work closely with and assist the Head of Department (“HOD”) to independently provide Corporate Secretarial services to clients. The incumbent will also contribute to the development and implementation of the Corporate Secretarial strategies as well as management of the Corporate Secretarial team, facilitation, and activities with the Company.

**Job scope**
- Handle full spectrum of corporate secretarial duties including acting as named secretary for a portfolio of clients, company incorporations, preparation, and review of directors’/ shareholders’ resolutions, liaising with Registered Agent for incorporation of offshore companies, etc.
- Attend board meeting of clients, writing of minutes, etc
- Ensure compliance with statutory and regulatory requirements including meeting deadlines
- Onboard new clients in accordance with policies and procedures
- Organise and co-ordinate board meetings and preparation of board papers for clients
- Strong attention to detail with the ability to work efficiently and accurately as well as the ability to follow up on pending items in a timely manner
- Liaise with external parties such as other corporate secretarial service providers, notary offices, etc including with cross-department colleagues
- Lead and manage a team of corporate secretarial assistants
- Involve in staff recruitment, mentoring, and development activities
- Groom, coach, and train team members to enable them to carry out their roles effectively and efficiently
- To identify and highlight potential risks to HOD and recommend/take appropriate actions

**Requirements**:

- ICSA qualified Chartered Secretary or equivalent related qualification with at least 5 years of relevant and related working experience. Prior work experience in a corporate service provider and understanding of Trusts will be advantageous
- Experience in public unlisted entities and non-profit organisations will be a plus
- Good knowledge of relevant provisions of the Singapore Companies Act and Practices, AML/CFT requirements of registered filing agents, ACRA Bizfile and e-stamping
- Proficient in MS Office Skills and familiar with Corporate Secretarial software such as Viewpoint is an advantage
- Possess excellent communication and interpersonal skills and the ability to work effectively in a team
- Ability to build team rapport with a willingness in sharing knowledge
- Ability to work independently, multi-task, and meticulous

**Benefits**:

- Flexible schedule
- Work from home

Schedule:

- Monday to Friday

Supplemental Pay:

- 13th month salary
- Performance bonus

Work Location: Hybrid remote in Downtown Core

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