Accountant

Job Description

Accounts Payables (AP)
- Handle full spectrum of AP function for Holding entities.
- Process and distribute invoices to the respective Business Units admin support.
- Ensure proper coding of account code and cost centre for the invoices.
- Verify and process invoices for payment (Match invoices with the correct DO/PO).
- Resolve invoice discrepancies and issues.
- Prepare and perform payment runs in HSBCnet
- Telegraphic Transfer, Bank Transfer and issuing of cheques.
- Sending of remittance and payment advice upon request from vendors and internal parties.
- Maintains payment files and SOA.
- Perform Bank Reconciliation against AP transactions.
- Assist in month end closing.
- Assist in streamlining and automation of AP processes.
- Raise Service and Purchase requisition for Finance.
- Vendor Master Update on Bank Details.

Accounting matters
- Prepare monthly journal entries and work closely with the stakeholders to ensure accuracy in posting of accruals & prepayments.
- Prepare manual journal entries in excel for entries >$100K.
- Extract bank statements and perform bank reconciliations.
- Perform forex revaluation on AP, Accounts Receivables (AR), Bank and General Ledger (GL) balances denominated in foreign currency.
- Prepare balance sheet schedules and ensure all balance sheet items are reconciled.
- Ensure that all financial transactions, systems and procedures comply with regulations, accounting and standards.

Inter-company transactions
- Ensure all inter-company transactions are correctly posted (AR : recovery of expenses & Financial Management Fee, AP : Withholding Tax Invoices from QS subsidiaries).
- Ensure all inter-company transactions are billed on a timely basis and perform entry in Mail Operation System (MOS) via Citrix.
- Issue & despatch invoices to SingPost Business Units.
- Review and acceptance of MOS invoices from QS subsidiaries.
- Clearing of 60 days aged Inter-station billings (ISB) to In-house Bank Loan (IHB).
- Maintain in-house bank balances with subsidiaries, prepare & perform system entries for additional funding or loan repayment.
- Raise manual payment instructions via HSBCnet to QS subsidiaries, if any.
- Maintain & perform interest calculation on outstanding loan balances, post interest accruals journals and sending of loan and interest statements to QS subsidiaries at month end.
- Intercompany confirmation with Group Finance and QS subsidiaries.

Treasury activities
- Prepare cash flow forecast for the Holding entities.
- Liaise with Group Treasury and Group Finance on placement of fixed deposits and perform system journal entries
- Review bank balances and ensure balances are kept at optimal level.

Liaise with external auditors, tax agent and statutory boards
- Prepare audit schedules and coordinate with external auditors for Holding entities.
- Prepare tax schedules and liaise with tax agents on income tax returns filing for Holding entities.
- Quarterly GST reports preparation for the Holding entities.
- Annual XBRL filing for Holding entities.
- Government statistic surveys

QS India Entities (Expected to be short-term until liquidation)
- To upload the payment details into the HSBC bank account for Liquidation and inform EY India and liquidator to approve.
- To upload the statutory supporting documents (TDS & Provident Fund), provided by India team, onto HSBCnet to facilitate payment.
- To extract monthly bank statements on WD1 to EY India.
- To upload the SAP template prepared by the India-based book-keeper on WD3.
- To perform sanity checks ensuring the numbers are in order and cash & bank balances agreeing to bank statements.

Others
- Fixed assets administration.
- Ad-hoc duties and projects assigned.