Events & Marketing Administrator

2 weeks ago

Singapore KENNEDYS SINGAPORE LLP Full time

**Role
Kennedys is looking for an Events & Marketing Administrator to join our business development and marketing team in Singapore.

The individual will also be part of the APAC regional team, working closely with colleagues in Hong Kong and Australia. The role will also contribute to initiatives in the APAC region and globally.

This role will report to the Business Development & Marketing Manager, Singapore, and will work closely with members of our APAC regional team.

**Team
Kennedys global Business Development & Marketing team promotes Kennedys’ services and supports the firm’s global growth ambition and our key clients and markets. The APAC BD&M team works in close collaboration with colleagues in UK, EMEA, LatAm and the US on a wide range of marketing and communications initiatives.

The APAC BD&M team supports our growing office network (currently six locations). The current team covers Clients & Markets and Marketing & Communications, although all team members work together to support the full range of business development and marketing activity in the region.

**Key responsibilities**
- Project manage and end-to-end coordination of all firm, practice and client events hosted by the Singapore office (seminars, webinars, boardroom lunches, client dinners, cocktail functions, sporting events, and other client targeted activities). This includes:

- researching and developing event concepts, venues, catering options, and tracking expenditure against budget
- preparing and distributing event communications, and managing distribution lists
- monitoring event RSVPs, preparing attendance lists and run sheets
- liaising with venues and suppliers to ensure bookings, catering, AV requirements, signage etc. are delivered to the highest quality for all events
- producing required collateral (name badges, signage, menus, presentation materials etc)
- on site and/or virtual management and support
- post event feedback, reporting and administrative duties such as payment requisitions and expenditure reconciliations.
- Ensure event processes, calendars and protocols are following.
- Plan and coordinate marketing activities for the Singapore office including events, newsletters, social media, working in collaboration with the APAC team.
- Support agreed sponsorships and partnerships to ensure maximum benefit for the firm.
- Support firmwide and regional marketing campaigns.
- Mange the Firm’s branded merchandise including liaising with external suppliers, internal distribution, and stock control.
- Help maintain a library of partner and lawyer CVs, Singapore proposals and capability statements.
- Helping to prepare and format content in the firm’s templates for both internal and external purposes (profiling collateral, client contact cards, presentations etc).
- Arranging professional photo shoots for new starts in Singapore.
- General administrative duties and ad-hoc tasks to support the business development and marketing initiatives of the firm.

**KNOWLEDGE, SKILLS & EXPERIENCE**
- Qualifications in event management, marketing, communications or related field viewed favourably.
- Organised and able to prioritise workloads, manage multiple projects. Ability to work with a degree of autonomy.
- Keen attention to detail.
- Flexible and adaptable, comfortable with change.
- Ability to handle multiple tasks and priorities to meet deadlines, and work with a degree of autonomy.
- Comfortable working with colleagues across time zones to ensure regional/global alignment.
- Ability to develop, manage and maintain positive relationships with stakeholders.
- Well-developed communication skills (both written and verbal).

This is a developing role and the job description is not exhaustive and may vary in line with changes in the team’s objectives and firm policy.

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