Accountant Ar

**About GESS**

As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school.

We were awarded with the “Deutsche Schulpreis” (German school prize) 2022, which was given to us for our extraordinary concept according to their motto “Make teaching better”. We stand out as the only German school abroad nominated for this award.

**Start Date**: Immediate

**Contract length**: 12 months

This role will mainly assist Assistant Finance Manager for the following tasks:
Carry out all AR related functions within finance department, including but not limited to invoice generation, tracking of receipts, preparing reminder letters, debt collections and issuance of debit and credit notes.

Communicate effectively with both internal and external parties for AR related matters.

Prepare timely and accurate weekly and monthly AR related reports and follow up on open issues closely if required.

Able to handle petty cash, if required as part of AR function.

When needs arise, the account assistant will be required to assist the data migration into new accounting system and data entries during parallel run.

**Key Responsibilities**:
- Issue school fee and ad-hoc invoices to customers from accounting system.
- Track payments made by parents/customers from different payment gateways for school fees, CCA fees and other miscellaneous school fees.
- Update payments made by parents into accounting system on a daily basis.
- Prepare the upload of GIRO collection in bank portal.
- Prepare Debit Notes and Credit Notes whenever necessary.
- Track, reconcile and prepare refund to parents/customers.
- Carry out regular debtor reconciliations as part of monthly closing exercise, prepare statement of accounts and conduct regular reconciliation of accounts with parents.
- Carry out monthly closing for AR function and prepare monthly schedules.
- Assist to follow up on overdue fee payments from parents including school fees, learning support, school trips and other additional fees.
- Calculate and issue invoices for late payment interest charges.
- Assist annual internal/external audit by preparing relevant audit schedules.
- Assist in gathering annual audit supporting documentation.
- Assist to collate information for AR related questions.
- First point of contact with parents on behalf of the Finance team.
- Assist in processing payments/cash over the Customer Service Counter.
- Work closely with Admissions and other departments of school as required.
- Assist the data migration from existing system to the new system (if required).
- Assist the parallel running in the existing and new accounting systems which such needs arise.

**Knowledge and Experience**:
- Diploma/degree in Accounting Studies or equivalent or pursuing professional certification (eg. ACCA)
- Willing to explore in Operational Finance in Account Receivable function with focus on customer service
- Good accounting knowledge in Singapore Financial Reporting Standard
- 3- 5 years of hands-on accounting experience in AR function is preferred

**Technical and Soft Skills**:
- Excellent Communication skills
- A team player with a proactive mindset
- Willing to learn and adapt to changes
- High-medium level in Microsoft Office Excel and Word