Contracts Specialist

3 days ago

Singapore AUSTEN MARITIME SERVICES PTE LTD Full time

**Job Summary**:
The Contract Specialist is responsible to handle bid process, coordinates and administers contracts in accordance with requirements of the project procedures. This position may collaborate with the legal team to ensure that all commercial and contract aspects of the project are properly administered in accordance with the requirements of the Client’s contract.

The Contract Specialist is part of the Project Services group under the Commercial and Contracts Department reporting to the Project Contracts Manager. The Contract Specialist should be a self-starter, proactive and hands on approach in his / her work.

**Key Competencies**:
Commercial Focus:

- Commercial awareness
- Safe guarding company’s interest

Functional Know-How:

- A good understanding of the oil and gas offshore industry
- Experience in project execution, management and administration of contracts
- Knowledge of contractual language and terminology

Interpersonal Effectiveness:

- Good team player
- Good negotiation skills.

Communication & Influence:

- Good communication (written & verbal) skills are required due to frequent interactions internally and externally (Clients & Contractors).
- Able to communicate at all levels within the project team considers cultural norms and project best interests.

Analysis & Problem Solving:

- To have good analytic & problem-solving skills.
- Attention to details.

Accountability for Results:

- Self-monitor progress according to project schedule
- Sense of urgency
- A high degree of responsibility.
- A desire to see goals and targets are achieved and met.

Personal Development:

- Self-starter / Proactive / Hands On Approach.
- Ability to handle confidential or sensitive information or issues.

**Key Duties & Responsibilities**:
**Pre Award Contract**:

- Support pre-qualification exercise of subcontractors
- Sourcing, preparation, issuance & management of Invitation to Tender/Request For Quotation/Proposal packages, evaluations and clarifications of submitted proposals through recommendation to award
- Review and negotiate Subcontractors’ qualifications and exceptions
- Review contract terms and conditions to verify that they in compliance with company policies.

**Post Award Contract**:

- Liaise with Project Team members to ensure commitments and milestones of subcontracts are achieved and adhered to.
- General subcontracts administration including evaluation of variations defending claims, prepare variation orders.
- Ensure commercial and contractual correspondence with Subcontracts is efficiently handled and filed
- Administrative efforts to ensure that all essential documentation is filed according to system
- Assist in Subcontract audits, reviewing records for accuracy and conformance to standards.
- Coordinate with Project Controllers and Project Accounting on the processing of Subcontractor Invoices.

**QHSSE Duties **- every employee shall:

- Take care of themselves and others who may be affected by their acts or oversights;
- Not interfere with or misuse anything supplied for their health, safety and welfare;
- Report quality related problems and HSSE hazards or deficits within their area to the QHSSE department;
- Promote and take part in the QHSSE continuous improvement process.

**_Note: This job description includes all other ad hoc duties assigned by management as required._

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