Executive Assistant

You will be supporting 3 Leaders in this role, direct report to SVP Marker Lead, SEA.

Job Responsibilities:

- Effective Calendar and Schedule Management: Proactive manage key executive's heavy calendaring schedules and appointments across global time zones to timely and appropriate allocation of time for meetings, events, and travel arrangements. Strategic prioritisation of meetings and relaying critical information to the executive.
- Meeting Preparation and Support: Organize SEA monthly leadership meetings, **attend meetings and **take accurate minutes**, and follow up on action items to ensure timely execution. Assist in preparing materials, reports, and compile presentations for meetings.
- Collaborate with SBS Team/ SEA Corporate communications in supporting SEA Regional Town Halls and office & important event logistic & executions in Singapore (virtually or hybrid events). **Write & prepare communication memo for internal.**
- Confidentiality: Handle sensitive information with the utmost discretion, always maintaining strict confidentiality.
- Relationship Management: Interact with internal and external stakeholders professionally and respectfully, building and maintaining positive relationships on behalf of the executive.
- Travel Arrangements: Organize complex travel itineraries, including flights, accommodation, transportation, and other logístical details, while considering time zones, visa requirements, and personal preferences.
- Expense Management and Procurement matters: Ensure adherence to company policies and guidelines. Care of expense reporting in a timely manner, budgeting, sourcing, facilitating purchase requisition creation to ensuring payment to vendors on corporate purchases or services engagement.
- Information Management: Maintain an organized and up-to-date filing system (SharePoint), both physical and digital, for documents, records, and other essential information related SEA leadership team.
- Collaborate with SBS Team/ SEA Corporate communications in supporting SEA Regional Town Halls and office & important event logistic & executions in Singapore (virtually or hybrid events).
- Administrative support other functions in Singapore office - Legal, Compliance and Communication department on travel booking (cost effective air/hotel/ground transportation) and any other adhoc administration matters e.g. procurement, meeting coordination support.

**Requirements**:

- ** Degree **in Business with at least 8 to 10 years relevant work experience
- ** Highly proficient in Microsoft Word, Excel and PowerPoint**
- ** Experience supporting senior executives**
- ** Good in English written and communication**
- Ability to take initiative and work independently
- Meticulous and able to follow instructions of a detailed and technical nature
- Good team player, planning and organizational skills and able to multi-tasks

**Our Commitment to Diversity and Inclusion**

At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.