Branding Operations Assistant

2 weeks ago

Bugis, Singapore EBC Group Full time

ECB Financial Group is an award-winning financial institution dedicated to providing innovative and reliable trading and financial solutions while fostering sustainability and social responsibility. We are committed to enhancing our brand presence and promoting sustainable practices across all aspects of our operations.

**Position Overview**:
**Key Responsibilities**:
**Payment Administration**:

- Process invoices, payments, and reimbursements related to branding and sustainability activities, ensuring accuracy and compliance with company policies and procedures.
- Maintain records of financial transactions and reconcile expenses to budget allocations.
- Coordinate with finance and accounting teams to resolve any payment-related issues or discrepancies.

**Administrative Support**:

- Provide administrative support to the Brand and Sustainability Team, including scheduling meetings, preparing agendas, and drafting correspondence.
- Maintain documentation and records related to branding and sustainability projects, ensuring proper organization and accessibility.
- Assist in the preparation of presentations, reports, and other materials for internal and external stakeholders.

**Vendor and Agency Coordination**:

- Assist in obtaining quotations from vendors and agencies for branding materials, promotional items, and event management services.
- Collaborate with vendors and agencies to ensure timely delivery of services and adherence to budgetary constraints.
- Conduct research to identify new vendors, agencies, and partners that align with the company's branding and sustainability goals.

**Trend Research**:

- Stay updated on the latest trends in industry merchandise, exhibitions, branding, and sustainability initiatives worldwide.
- Analyze market trends and competitor activities to identify opportunities for innovation and differentiation.
- Provide insights and recommendations to enhance the company's branding and sustainability strategies.

**Requirements**:

- Diploma or equivalent certification in Marketing, Business Administration, Logistics, or related field.
- 3-5 years of experience in operations, administration, or logistics management, preferably in a corporate environment.
- Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent attention to detail and accuracy in financial record-keeping and administrative tasks.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and experience with financial software or systems.
- Effective communication skills with the ability to collaborate with cross-functional teams and external partners.
- Interest in branding principles and sustainability practices.

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