Administrative Assistant
2 weeks ago
The scope of work shall be as follows:
- Claims Submission and Processing _
a) To update the claim information including date of receipt of claim, project number and claim amount in the database.
b) To check the claims and seek clarifications with grantees on queries arising from their claim submissions to ensure that all queries are satisfactorily resolved.
- Disbursement Memo Preparation and Verification _
d) To compute the amount to be disburse and prepare the disbursement memo.
h) To liaise to ensure that project technical milestones are on track before funds can be disbursed.
- Claims Documentation _
i) To photocopy and ensure proper filing and documentation of all claims.
j) To provide daily updates on the progress of the claims processing
- Reporting _
k) To update the monthly claims aging report
l) To update the daily claims tracking report.
m) To collate the quarterly claim submissions and prepare the report on funds drawdown.
n) To manage the submission of audit reports by grantees via reminders’ sending.
- Other Duties _
a) To support the planning, budgeting and forecasting of the annual budget of the funding initiatives.
To collate the required documentation related to claims processing for audit purposes
Requirement:
1. At least a degree in business or equivalent
2. About five (5) years working experience in similar services. The personnel will be responsible for the administration of the claims submitted by the grantees.
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