Post Fixture Executive

1 week ago

Singapore COCKETT MARINE OIL (ASIA) PTE. LTD. Full time

Role Title: Post Fixture Executive

Work Location: Singapore

Function Group: Finance

Accounting Group: Post Fixture

Reports to (role): Group Head of Post Fixture

**Role summary**:
To actively manage the invoicing process within the Group in liaison with Trading, Finance and Credit teams and third-party stakeholders in line with key timescales and requirements.

**Duties and responsibilities**:
The duties and responsibilities for the role are listed below:

- Understand the allocated region / trading team and the types of trades and common errors that may arise in that region, and actively resolve any Trading or Broking invoice queries.
- Timeously communicate any potential errors and discrepancies to the trading team, management and third party stakeholders to ensure immediate correction and effective workflow.
- Follow the requests of trading team when posting invoices and arranging the delivery of customer invoices and related documents.
- Cover, where necessary, outgoing and incoming invoices (electronic and hard copies) related to Post Fixture.
- Maintain and follow Post Fixture processes related to records management and MIS.
- Verify supplier invoices and bunker delivery receipt (BDR) against supporting documents and accounting system.
- Action any ad-hoc invoicing or document delivery requirements as prescribed by the customer or Trader and maintain records to reflect requirements on customer record.
- Follow up on the outstanding invoices and documents from suppliers and third party stakeholders.
- Liaise with the Credit team to raise finance charge invoices, as & when required.
- Ensure all relevant Sales Taxes are recorded on trades according to the relevant trade jurisdiction.
- Adherence to all Group’s policies, processes, procedures, systems, Employee Handbook and relevant legislation.

This list is non-exhaustive and the role holder may be required to undertake additional duties that are not specifically listed above. Integrity within the role is imperative, and the employee must comply with Cockett Group policies and procedures at all times.

**Territory & scope**:
Global (assigned region / trader)

**Required education & skills**:
Bachelor's Degree (preferably in Business Administration or Finance).

English - Written & Verbal (Fluent).

**Required experience**:
Previous proven experience in a financial/administrative setting.

Understanding of the commodity re-selling and/or shipping industry.

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