Procurement and Office Administration Executive, Dxd

1 week ago


Singapore A*STAR Agency for Science, Technology and Research Full time

Support procurement process at DxD Hub, ensuring technical and policy compliance as well as value-for-money.
**Structuring requirements for procurement process**: Translate purchase requests from technical team to online procurement systems.
Perform and/or Support Activities throughout procurement process. Example activities include, creating internal approval memos and justification, preparing external documents (e.g. Invitation to Quote, Tenders).
**Support proposal evaluation**: work with users to perform structured assessment of vendor proposals and recommend proposal to award.
Partner with executives in other functions including Procurement and Finance to ensure efficient operations.
Collate and tracking data to support analysis, including maintaining databases and hard copy records.
Ensure that database is updated in a timely and accurate manner.
Provide general administrative and clerical support to DxD Hub Team ensuring safe and comfortable DxD Hub operations.
General Administrative and Clerical Support to DxD Hub Team.
Manage and monitor inventory of office and pantry supplies and re-order as needed.
Track non-scientific equipment and assets (e.g. video conferencing system, furniture) and work with vendors to maintain.
Monitor facilities vendors (e.g. cleaning, telecom) to ensure a comfortable office environment for staff including light clean-up as needed.
Work closely with SpIA and HR for the issuance of staff card for new hires and ensure that the staff has access to all DxD office sites.

Job Qualifications

Diploma holder with a certificate in professional secretarial skills/ finance will be preferred.
Minimum 2 years of experience in similar capacity.
Experience in purchasing of biomedical consumables and equipment would be very useful.
Proficient in the use of MS Office Applications, including Word, Excel, PowerPoint, and Outlook.
A team player with excellent interpersonal, communication and organisational skills.
Able to communicate effectively, multi-task, and work in a dynamic environment.
Well organised and written communication skills.
Awareness of workplace health and safety would be useful.
Meticulous and able to work independently in a fast-paced environment.
Individual who is self-motivated, and results driven.
Proactive and takes ownership of projects.
Adaptable and able to work under pressure.
Important to work well as part of a team, yet able to work independently.
**Type of Employment**: Full-Time
**Minimum Experience**: 2 Years
**Work Location**: 3 Cleantech Loop



  • Singapore A*STAR Agency for Science, Technology and Research Full time

    To build the capabilities needed to execute QA routines, enforcing quality and regulatory requirements in the total product life cycle of the medical device Involve by supporting the DxD Hub QA in realizing the company?s quality strategy. This includes assist in developing and executing QA routines in product development, manufacturing and maintenance...


  • Singapore ISE ISEAS-Yusof Ishak Institute Full time

    [What the role is] The ISEAS - Yusof Ishak Institute is a leading research centre dedicated to the study of socio-political, security and economic trends and developments in Southeast Asia and its wider geostrategic and economic development. Applications are invited for: Executive, IT Procurement & Administration (Contract) The Executive, IT Procurement &...

  • Office Administrator

    13 hours ago


    Singapore Office Secretaries Full time

    The duties and responsibilities include but not limit to: - Coordinating office activities and operations to secure efficiency - Create and update records and databases with personnel, financial and other data - Provide office administrative support in the areas of procurement, report preparation and staff communication - Order and maintain all office...


  • Singapore DCS CARD CENTRE PTE. LTD. Full time

    **Key Responsibilities: Procurement - Vendor Management: - Identify and establish relationships with key suppliers and vendors. - Negotiate contracts, pricing, terms, and conditions with suppliers. - Evaluate and monitor supplier performance to ensure compliance with contractual obligations and quality standards. Procurement - Purchase Orders and...


  • Singapore ASAHI GLOBAL PROCUREMENT PTE. LTD. Full time

    **Job Description Global Procurement **Global Procurement Lead: PROCUREMENT OPERATIONS **Functional overview The **purpose **of Asahi Procurement is to safeguard the existing value and to unlock new sources of sustainable value for Asahi, our customers, and the planet. This is done through partnering with Asahi business stakeholders and a high-performing...

  • Procurement Officer

    13 hours ago


    Singapore Vopak Full time

    Singapore Procurement 40 hours **Description of** **this vacancy**: Start your career as a** **Procurement Officer** at Vopak and support in the planning, buying and ordering of goods, services and other expenditures for the Operating Company (e.g. machinery, equipment, tools, parts, supplies and services) in line with the procurement policy and...

  • Executive Assistant

    5 days ago


    Singapore BIOMAX GREEN PTE. LTD. Full time

    **Job Overview:**We are looking for a highly organized and detail-oriented Executive Assistant - Procurement and Administration to support our team at Biomax Green Pte. Ltd.The ideal candidate will have a strong background in administrative and accounting procedures, with a focus on procurement and administration.Key Responsibilities:Assist with issuing...


  • Singapore Housing and Development Board Full time

    **What the role is** - You will perform administrative duties to support the Group’s operations in areas such as administration, human resources, finance & procurement. You will also be involved in the preparation of submissions and compilation of reports. **What you will be working on** - You will be part of a team providing support in a variety of admin...


  • Singapore KWAN YONG CONSTRUCTION PTE LTD Full time

    Job Title: Administration and Procurement OfficerAbout the CompanyWe are a reputable construction company seeking a highly organized and detail-oriented individual to join our team as an Administration and Procurement Officer.Key ResponsibilitiesVerify POs and DOs for accuracy in items, quantities, and amounts.Maintain accurate records through efficient data...


  • Singapore THE SUPREME HR ADVISORY PTE. LTD. Full time

    Job SummaryThe Procurement and Administration Executive will play a vital role in supporting the procurement and administrative functions within our organization. This position involves managing purchase orders, coordinating with suppliers, maintaining procurement records, and handling office administration tasks.Key Responsibilities:Prepare and process...


  • Singapore CHILDREN'S MUSEUM SINGAPORE Full time

    Key Responsibilities: **Procurement Coordination**: - Assist in procurement activities, including vendor management, purchase requisitions, and inventory management. - Coordinate with suppliers and internal stakeholders to ensure timely delivery of goods and services. - Maintain procurement records and assist in the preparation of procurement...


  • Singapore KODA LTD Full time

    **Summary of Job To be successful in this role, you need to have a service mindset and the will to go beyond your job description. This role reports to the Executive Director, Finance & Administration. Your key role is to ensure that overall well-being of the Company’s administrative processes and your major duties include: managing all corporate travel...


  • Singapore CF ADMINISTRATION PTE. LTD. Full time

    Job SummaryWe are seeking a detail-oriented and organized Administrative Support Officer to join our team. As an Administrative Support Officer, you will be responsible for performing a variety of administrative tasks, including data entry, scanning, photocopying, and filing documents.Key ResponsibilitiesAttend to walk-in visitors and provide assistance as...


  • Singapore BORDEN COMPANY (PRIVATE) LIMITED Full time

    Job OverviewThe Borden Company (Private) Limited is seeking an experienced Procurement and Admin Executive to support the procurement and administrative functions of our organization. This role involves managing purchase orders, coordinating with suppliers, maintaining procurement records, and handling office administration tasks.

  • Senior Manager

    6 days ago


    Singapore KIDSTART SINGAPORE LTD. Full time

    KidSTART Singapore Ltd. (KSL) was incorporated as a Company Limited by Guarantee (CLG) under the Ministry of Social and Family Development (MSF) in Sep 2020 to implement the KidSTART programme nationwide. The KidSTART programme provides upstream support to children from low-income families in the areas of early childhood development, health and social...


  • Singapore COSL DRILLING PAN-PACIFIC LTD. Full time

    **ADMINISTRATION SUPPORT IN PROCUREMENT DEPARTMENT **JOB SUMMARY**: Responsible for ensuring that the processes and procedures abide by procurement and equipment department specifications and Company policies. **RESPONSIBILITIES**: - Work closely with the Procurement and the Equipment Department. - Assist the procurement process whereby PO’s are issued...

  • Procurement Officer

    4 days ago


    Singapore LIGHTWAY HR CONSULTANCY PTE. LTD. Full time

    On behalf of our client who is in the building equipment space, we are looking for qualified individuals to join their team as Procurement Executive **Summary**: Procure products and services that are necessary to support the company's operations at the lowest possible cost, from the right vendor, at the required time and quantity in conformance to the...


  • Singapore FITTERLAB ENGINEERING PTE. LTD. Full time

    Roles & ResponsibilitiesJob Summary:We are seeking an experienced and highly organized Procurement & Administrative Specialist to oversee and coordinate procurement processes while ensuring the smooth operation of the company's administrative functions.The ideal candidate will manage purchasing, supply chain logistics, and vendor relationships, while also...


  • Singapore CORTEN INTERIOR SOLUTIONS PTE. LTD. Full time

    2 years exp **Roles & Responsibilities** **Job Description & Requirements**: - Provide administrative support to the Procurement team - Preparation and Execution of purchase requisition - Monitor contracts and vendors to maintain quality, pricing and delivery - Track deliveries and ensure all delivered items are on time - Manage material/ inventory level...


  • Singapore LOGISTICS EXECUTIVE GROUP Full time

    Our client is a global pharmaceutical leader dedicated to advancing healthcare innovation. They seek a highly experienced Senior Procurement Manager based in Singapore. **Key Responsibilities**: Accountable for strategic procurement planning, execution, and management of high-value programs and projects. Develop initial Procurement Plans, including raw...