Admin Manager Ea

2 weeks ago

Kallang, Singapore the haus curator Full time

Hello We’re hiring a **Full-Time Admin Manager cum Executive Assistant**to support daily business operations, backend coordination, and high-performance high-quality execution. This is a dynamic, high-trust role ideal for someone who thrives in a fast-paced, detail-driven environment.
- **1) What You'll Do (Non-Exhaustive)**:_

**Executive & Administrative Support**
- Arrange and manage calendar, meetings, appointments, and viewing schedules
- Organise internal workflows, documents, and deadlines

**Operations & Client Coordination**
- Assist with property listing paperwork, tenancy agreements, submissions to real estate systems
- Coordinate with clients, agents, lawyers, bankers, and vendors as needed
- Support onboarding of new listings and clients in CRM or internal systems

**Marketing, Socials & Listing Support**
- Help coordinate with the socials/marketing/branding team (photographers, videographers, editors)
- Assist in uploading and managing online property listings
- Review creatives, check for accuracy, and ensure timely production and delivery

**Office & Process Management**
- Oversee general admin needs (claims, travel, logistics, subscriptions)
- Maintain databases and folders—ensure backend stays organised and up-to-date
- Work with vendors or freelancers when needed (designers, printers, etc.)

**Discretion & Confidentiality**
- Handle sensitive information with utmost confidentiality and professionalism
- Represent the brand and principal in a polished, composed manner
- Plug & Play
- Strong organisational and communication skills
- Independent, resourceful, and proactive—able to anticipate needs and problem-solve
- Excellent written English and professional communication skills
- Familiarity with real estate processes/interest in industry OR high-end service industries or finance/accounts (bonus)
- Tech-savvy—comfortable with GDrive, WhatsApp Web, Canva, CRM tools, Workflow tools
- Able to manage time, multitask, and prioritise well in a high-performance setting
- Aesthetic sense—knows how to make content look clean, modern
- **3) Commitment & Compensation**:_
- Full-time (6 days a week; Coordinate/alternate wrt off day with Business Manager )
- Will need to work on some PHs - You get to choose
- Work from office mainly ; Periodic on-site duties at listings/meetings
- Salary: Negotiable based on experience, skills, etc.
- Opportunities for role growth and expanded responsibilities

**Job Types**: Full-time, Permanent

Pay: $2,500.00 - $6,000.00 per month

Schedule:

- Holidays
- Monday to Friday
- Weekend availability

Supplemental Pay:

- Yearly bonus

**Education**:

- Local Polytechnic Diploma (required)

**Experience**:

- Google Suite: 3 years (required)
- Microsoft Office: 3 years (required)
- canva/adobe etc. type of design systems: 1 year (preferred)
- Real estate administration type of roles: 1 year (preferred)

Work Location: In person

Expected Start Date: 16/06/2025

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