Administrative Executive

7 days ago

Singapore LEUKEMIA AND LYMPHOMA FOUNDATION Full time

**Job Description: Administrative Executive**:
Position Overview: The Administrative Executive is a key support role responsible for providing administrative and organizational assistance to ensure the smooth functioning of the organization. This position requires a combination of administrative skills, attention to detail, and effective communication to support various functions such as coordinating office activities, events and logistics, fund management and assisting in day-to-day operations.

**Key Responsibilities**:
**1) Office Management**:

- Oversee and maintain office operations, including managing office supplies, equipment, maintain filing and facilities support.
- Coordinate meetings arrangement and external despatch.

**2) Administrative Support**:

- Assist in preparing presentations, spreadsheets, and data analysis.
- Assist in creating and updating organizational policies and procedures.
- Prepare reports, memos, and other business-related documents as required.

**3) Financial Administration**:

- Manage donations received by company
- Collate data for funders eg TBCHF, NCSS funding
- Creation of Purchase Order (PO), update Payment Voucher (PV).
- Assist with budget tracking & expense reports.

**4) Events Management & IT Support**:

- Coordinate and assist in organizing company events and workshops. Support all logistic and registration processes.

**5) Any other duties as assigned by CEO/COO.**:
**Job Requirements**:

- Diploma holder with 5 years of working experience in a similar capacity.
- Prior experience working in a charity or social work environment would be an advantage.
- Highly resourceful, excellent administrative and organisational skills.
- Proficient in MS Office (Word, Excel, PowerPoint) and Social Media.
- Strong communication and interpersonal skills.
- Strong problem-solving skills, multi-tasks and adaptability.
- Ability to work independently and collaboratively in a team environment.
- Able to work on weekends for events management, if required
- **Open to locals and PRs in Singapore only.

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