International Private Bank
6 days ago
**Details of the Division and Team**:
Deutsche Bank’s Wealth Management business is one of the largest wealth managers worldwide.
We offer our clients a broad range of traditional and alternative investment solutions, as well as comprehensive advice on all aspects of Wealth Management.
As a trusted partner of wealthy individuals and entrepreneurs, family offices and foundations, we create lasting value for clients.
We specialize in developing bespoke solutions for our clients around the world, for instance wealth planning across successive generations and international borders, asset management with individual risk management, loans and deposits.
**What we will offer you**:
A healthy, engaged and well-supported workforce are better equipped to do their best work and, more importantly, enjoy their lives inside and outside the workplace.
That’s why we are committed to providing an environment with your development and wellbeing at its center.
**You can expect**:
- Flexible benefits plan including virtual doctor consultation services
- Comprehensive leave benefits
- Gender Neutral Parental Leave
- Flexible working arrangements
- 21 days of annual paid leave, plus public holiday & Flexible Working Arrangement
**Your key responsibilities**:
This role is to support the Head of South East Asia International Private Bank (IPB) APAC based in Singapore.
This may include owning the preparation of documents for internal and external meetings and committees, time management of senior management and correspondence, as well as supporting key initiatives through proactive organizational and coordination skills.
**Responsibilities**
- Co-ordinates calendars and schedules to ensure effective time management and prioritization of engagements where necessary.
- Owns the setup of meetings across multiple time zones, booking rooms & audio / video facilities, organizing passes and coordinating catering so that events run without disruption.
- Able to deal with sensitive confidential information.
- Prepares materials for internal and external mandates e.g. presentations, spreadsheets, management reports, agendas to a professional standard, maintaining attention to detail
- Facilitates the senior managements travel plans with minimum disruption, including planning and booking detailed travel itineraries (flights, hotels visas), organizing travel meetings and reimbursement of travel expenses.
- Preparing and submitting expense claims promptly and accurately; Process corporate card and cash expenses for reimbursement.
- Co-ordinates office supplies, seating plans and office moves to ensure efficient use of office resources, handling purchase orders and expense/ invoice processing in a timely manner.
- Co-ordinates on-boarding of new employees and contractors to minimize set-up time.
- Works with other personal assistants where necessary to ensure support needs are covered during e.g. short-term absence.
- Provides administrative support to the team for project work and ad hoc activities as necessary.
- Coordinate and manage departmental documents, team leave schedule, and various system access.
**Your skills and experience**:
- At least 10 years of relevant Executive Assistant experience supporting a team or a senior management in the organization
- We are looking for individuals with working experience in the Banking sector.
- Proactivity, commonsense and ability to use initiative
- Proven administrative experience in a similar role, assisting senior management.
- Excellent oral and written communication skills, demonstrating a passion for quality and attention to detail.
- Good organizational skills and the ability to prioritize work flow, demonstrating flexibility when handling multiple tasks.
- Ability to meet with clients and communicate with them with confidence.
- Demonstrated ability to work well under pressure in a fast-paced environment.
- Proven ability to drive assignments autonomously and interact self-confidently with senior management, demonstrating resilience.
- Ability to work well in virtual teams in matrix organizations.
- Ability to handle confidential information
- Relevant tertiary qualifications
- Team player
- Proactive and able to take initiative
- Ability to deal with sensitive, confidential information
- Fluency in English, verbal and written.
Role is required to be performed on-site at One Raffles Quay office. Relevant vaccination requirement may apply.
**How we’ll support you**:
- Flexible working to assist you balance your personal priorities
- Coaching and support from experts in your team
- A culture of continuous learning to aid progression
- A range of flexible benefits that you can tailor to suit your needs
- Training and development to help you excel in your career
**About us and our teams**:
Deutsche Bank is the leading German bank with strong European roots and a global network. click here to see what we do.
**Deutsche Bank & Diversity**
Our values define the working envir
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