Project & Operation Support Executive

3 days ago

Singapore ERP21 PTE LTD Full time

**Summary of Role**

**Duties & Responsibilities**
- Assist in tracking project expenses and updating Profit & Loss records.
- Work with the team to identify financial variances and summarize findings for management.
- Collaborate with internal stakeholders to align monthly forecasts and support submissions of monthly financial results to the Finance team.
- Raise electronic billing (eBill) requests post monthly forecast submission, ensuring timely processing.
- Coordinate and communicate with relevant departments to ensure all stakeholders are informed and billing deadlines are met.
- Assist in the preparation and review of service contracts, quotations, and other related documents.
- Track contract renewal dates and support discussions with clients for annual and ad-hoc contract needs.
- Maintain accurate and organized records of commercial documents including purchase orders and invoices.
- Draft documentation (e.g., cost sheets, contract requests) as guided by team members or managers.
- Track project tasks and milestones and support regular updates to stakeholders.
- Support the preparation of presentations, internal reports, and team communications.
- Act as a communication bridge between project teams and supporting departments.
- Support implementation of more efficient workflows and tools to enhance team productivity.
- Coordinate team meetings (including circulate meeting agendas) and internal team events, maintaining calendars and ensure action items are followed up.
- Coordinate and support staff with logistics planning & document preparation for business travel, including flight and hotel bookings, and ensure approvals (e.g., eTravel, eVisa) are in place.

**Requirements**:

- Degree/Diploma in Business Administration/Management, Finance, or a related field.
- 1-2 years of relevant working experience in handling financial documents, contracts, and projects coordination.
- Fresh graduates in these same fields (with knowledge of finances) are welcome to apply.
- Strong attention to detail and organizational skills.
- Good communication and interpersonal skills.
- Proficient in Microsoft Office (Excel, PowerPoint, Word).
- Willingness to learn, adapt, and grow in a supportive team environment.
- Ability to manage multiple tasks with a positive attitude.

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