Contract - Sales Administration (2 Years, Kallang)

**Location**
- Singapore, Central Singapore**Job Type**
- Contract**Salary**
- $3,000 - $3,800 Per Month**Date Posted**
- 1 hour agoAdditional Details

**Job ID**
- 100427**Job Views**
- 1Roles & Responsibilities

Our client is a French MNC company providing energy and automation digital solutions. They are looking for enthusiastic personnel who is energetic and willing to strive in dynamic environment.

**SUMMARY OF JOB**:
This position is an essential supporting link between the Sales team and all operational teams, the local logistics team, order management, and our local distributors & customers.

This person is responsible for data management and customer and documentation coordination, from pre-order documentation, filing, and tracking of all Sales Orders, within SG entity. Work involves extensive dealing with Sales Team, Distributors, Resellers, End Customers, 3rd party warehouse on matters such as order status, PO discrepancy. This person also provides administrative support in the day-to-day running of the Sales office.

**Responsibilities**:
Sales Administration
- Responsible for filing, administration, and documentation up-keeping to support sales.
- Data Entry and update of CRM System (e.g., Salesforce, BFO, Contra).
- Liaise with sales and customers for order booking and follow up.
- Key in ERF form for special booking/changes/cancellation to get approval from BVP and Finance and pass to Order Management team.
- Update Execution information to Project Management Team(PM) for every CTO (Configure to Order) and PA (Project Accounting) orders and send the breakdown by business activity.
- Coordinate internally to close orders after Project Management team receive COC (Certificate of Completion).
- Assist on commercial information packs to existing and prospective clients.
- Assist with the compilation of sales, technical and informational presentations for existing and prospective customers.
- Use reporting tools (e.g., Salesforce, Siebel, Lotus Notes, MS-Outlook, Oracle) as the source and archive for all data, actions, commitments, and tracking of business.
- Update status for all segment customers, SO (sales order) number in BFO and sales status in BFO opportunity.

Core Sales Support Activities
- Assist in closing business by following through on sales opportunities.
- Update Channel Spends key in the system and excel report.
- Channel Spend/Payment via Iprocurement (Iproc) in Oracle.
- Attend meetings with Project Management for closing projects with DLP (Damage Liquidated Period).
- Create customer’s MDF/Rebate/Sales agreements for Channel team in BFO for approval.
- Attend MDF/Rebate meeting.
- Attend meeting with OM to follow up supplies.
- Compile sales forecast from sales team and participate the meeting with Demand Planner and Commercial Operations manager.
- Support the inside sales and outside sales on all sales activities, namely on promotions, programs, events, tender submission, project filing.

Account Creation and Credit Assessment
- Support the creation of account in BFO and Credit management system.
- Work closely with Finance, Order management for Oracle creation clients.
- Raise the ticket to FISS for manual invoice request in Sequence System.

Others
- Assist Commercial Operation team in sales reporting & compilation, excel file, extract data.
- Sales support team meeting.
- Any other assigned duties.

**Requirements**:

- Min ITE/Diploma in any discipline.
- At least 3 years relevant experience in sales support/administration/accounting/logistics.
- Proficient in Microsoft Office esp Excel (VLookup).
- Knowledge and experience using Siebel & Salesforce is an advantage.
- Experience within a Manufacturing/Logistics environment an advantage.
- Takes ownership, responsible and adopt proactive approach.
- Team player, committed, keen learner and flexible.
- 5 days’ work week.

**PrimeStaff Management Services Pte Ltd**

EA License No.: 95C5411
- EA Personnel Reg. No.: R1106591Tags

contract

sales

administration

2

years

kallang