Admin Assistant

1 week ago


Central Singapore Sime Darby Full time

Company:
Performance Motors Limited

Job Responsibilities

General Duties under Director
- 30%.
- Take minutes during meetings, ensure accuracies, and disseminate accordingly.
- Prepare reports and power point presentations, where required.
- Assist in budget planning for Facilities and Customer Relations departments.
- Assist in ‘BMW Retail Standards Audit’ preparations with internal stakeholders, ie Sales, Aftersales, IT, Marketing, Training, etc and BMW Asia. Arrange with BMW auditor for appointments at each individual site.
- Liaise with internal stakeholders, business partners, BMW principal and external vendors, where required.
- Assist in all tender exercises, eg A&A works, redevelopment projects, cleaning services, security services, facility management services, electricity supply conducted, waste water treatment plants.
- Monitor beverage consumption and order supplies for L1 café area and L2 customer lounge.
- Assist in ad-hoc projects, such as Corporate Social Responsibility projects; or Recreation Club activities eg Family Day, Dinner and Dance, etc where required.
- Perform screening of inbound telephone calls and perform outbound calls, where necessary.
- Administrative duties, eg creation of purchase orders, photocopying, binding, scanning, faxing, filing, ordering of stationery etc, with a view to reduce printing unnecessarily.
- Assist in demo car and courtesy car arrangements, where required.
- Assist in courier services and mailing services.
- Any other assignments tasked by Director.

Facilities Department - 50%

Administrative:

- Receive and check quotations from vendors and business partners.
- Creation of purchase orders.
- Track and match said invoices with earlier quotations for accuracies and ensure respective department codes are indicated for internal cost allocations and submit for settlements.
- Filing of facilities documents from tenderers, vendors, etc (projects, tenders, utilities, maintenance, etc).
- Retrieving documents (eg: utility bills from landlords) from 303, 315, ECC, PDI for tracking, recording, filing and audit purposes. Preparation of necessary debit notes for PPSL, VAL, inter-company settlements, etc.
- Schedule meetings and perform calendar invites.

Operational:

- Assist in visual checks of all Motors Singapore sites, for defects and cleanliness issues.
- Participate in meetings with contractors/vendors (projects related) and take minutes.
- Weekly meetings with respective stakeholders, where required to take minutes.

Projects / Tender:

- Assist in tender exercises, ie, photocopy, printing, filing, preparation of detailed folders/arch files, scheduling meetings/calendar invites, contacting vendors, where necessary, RFI submissions, correspondences with vendors.
- Any other work-related matters assigned by Director and Executive.

Customer Relations Department (CRD) - 20%

(When CRD Executive is unavailable, eg on leave or reservist duties.)

Assist CRD Executive in his/her absence:

- Submit all PML New Car Sales and PML Service customers data to VOC and generate VOC Extract data for respective Teams (Twice Weekly)
- Churn Salesforce complaint summary (monthly) and prepare the data.
- Assist in preparing draft reply letters to customers for complaint/ compliment cases.
- Prepare acknowledgement letters to customers.
- Make arrangement for Sales and Aftersales to receive awards for compliments at Management Meeting, when required - track and record number of compliments and vouchers, prepare letters and cards, print receipt acknowledgement for recipients to sign, prepare compliment details for manager to read out, inform and remind recipients to attend the Management Meeting, take photos during the presentation of vouchers.
- Assist in Customer Centricity matters and Customer Board matters.
- Assist in Business Continuity Management (“BCM”) arrangements, meetings, submissions, call tree exercises
- Assist in Hazard Reporting (Monthly Basis)
- Assist Risk Assessment Officer for management of Risk Assessment (HR, CR/PR/Legal/Facilities/, Finance and MD Office)
- VOC Account and System Administration duties
- Other Administrative duties such as vouchers purchase, submission of official company related claims to Finance, etc
- Other duties assigned by Director.

**Requirements**:

- Diploma/Degree in administrative/business support functions.
- Proficiency in Facilities matters will be an added advantage
- Taking minutes
- Preparation of reports, filing, budgets, accounting.



  • Central Singapore Emprego SG Full time

    **Location** Singapore, Central Singapore **Job Type** Permanent **Salary** $2,000 - $2,500 Per Month **Date Posted** 2 hours ago Additional Details **Job ID** 2606 **Job Views** 1 Roles & Responsibilities Roles & Responsibilities **Responsibilities** 1. Handle accounts payable and receivable 2. Perform monthly bank reconciliations 3. To...

  • Admin Assistant

    7 days ago


    Central Singapore Emprego SG Full time

    **Location** - Singapore, Central Singapore**Job Type** - Permanent**Salary** - $3,000 - $4,000 Per Month**Date Posted** - 12 hours agoAdditional Details **Job ID** - 111887**Job Views** - 167Roles & Responsibilities **(A)**Job Summary**: To assist the Administrative Manager in all administrative works. **(B)**Essential Job Functions**: The Admin/Accounts...


  • Central Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Manufacturing (Carpentry) - Position Title**:Admin Assistant**: - Working Location: Central - Fort Canning (Walking distance from MRT to company) - Working Hours: 5.5 days (Monday -Friday, Alternate Saturday: 9 am - 6 pm) - Salary Package**:Up to SGD 1800 + AWS**: - Duration: Permanent Role **Key Responsibilities** - Support...

  • Admin Assistant

    1 week ago


    Central Singapore PERSOLKELLY Full time

    Contract: 6 months Location: Bukit Panjang Mon - Thur: 8.30am to 5.30pm Fri : 8.30am to 5.00pm **Salary**: O Levels $1,900 Nitec $2,000 Higher Nitec $2,100 Diploma $2,200 - Perform admin duties - Attend to student walk-ins / requests - Manage counter - Support events/programmes **Requirements**: - Some admin and customer service experience -...


  • Central Singapore Emprego SG Full time

    **Location** Singapore, Central Singapore **Job Type** Full Time **Salary** $2,200 - $2,500 Per Month **Date Posted** 2 hours ago Additional Details **Job ID** 2170 **Job Views** 1 Roles & Responsibilities **Roles & Responsibilities** **Admin & Marketing Assistant Job Responsibilities**: - Provide administrative & marketing support. - Conduct...

  • Admin Assistant

    2 weeks ago


    Central Singapore Emprego SG Full time

    **Location** - Singapore, Central Singapore**Job Type** - Contract**Salary** - $1,800 - $2,200 Per Month**Date Posted** - 5 hours agoAdditional Details **Job ID** - 88365**Job Views** - 2Roles & Responsibilities ADMINISTRATIVE ASSISTANT - ** Location**:Clarke Quay Area - ** Duration**:12-Month Contract / Monday to Friday / Office Hours - ** Salary**:$1800...


  • Central Singapore KLP LLP Full time

    **Location** - Singapore, Central Singapore**Job Type** **Salary** - $2,200 - $3,000 Per Month**Date Posted** - 1 hour agoAdditional Details **Job ID** - 121658**Job Views** - 1Roles & Responsibilities To assist in accounts and administrative duties of the firm.Tags temporary accounts and admin assistant


  • Central Singapore Emprego SG Full time

    **Location** - Singapore, Central Singapore**Job Type** - Permanent**Salary** - $2,300 - $2,500 Per Month**Date Posted** - 3 hours agoAdditional Details **Job ID** - 111033**Job Views** - 1Roles & Responsibilities - ** Location: Keppel**: - ** Working Days: 5 days** **Requirements**: - 1 year of experience in similar role **Responsbilities**: - Perform...

  • Hse Admin Assistant

    1 week ago


    Central Singapore Emprego SG Full time

    **Location** - Singapore, Central Singapore**Job Type** - Contract**Salary** - $3,200 - $3,600 Per Month**Date Posted** - 5 hours agoAdditional Details **Job ID** - 106905**Job Views** - 1Roles & Responsibilities Job Description & Requirements Perform admin work for HSE department reporting to WSH Manager/Officer. Duties include 1) Biometric (for...


  • Central Singapore Emprego SG Full time

    **Location** - Singapore, Central Singapore**Job Type** - Contract**Salary** - $2,200 - $2,800 Per Month**Date Posted** - 6 hours agoAdditional Details **Job ID** - 103086**Job Views** - 1Roles & Responsibilities **Job Descriptions** - Ensure trainees do their safe entry when entering training center, Crowd control during peak hours. - Assist OEs in daily...