Executive Assistant

1 week ago

Singapore CME GROUP SINGAPORE OPERATIONS PTE. LTD. Full time

**Job Description**:
The Executive Assistant is responsible for providing administrative support and client services for executives and their direct reports or team(s). This individual works independently, completing many tasks within tight timelines. The incumbent demonstrates: excellent customer service, a detailed knowledge of organizational operations, procedures, and personnel policies. S/he often supervises and coordinates the work of less experienced administrative staff.

Principal Accountabilities:

- Assist in management of communications received by members of executive team to streamline process for executives and ensure information is prioritized based upon importance or other guidelines as assigned by the executive team.
- Maintain the close communication with internal teams in relation to the program/ initiatives initiated
- Assist in the development of division or department wide communications from executive leadership to staff
- Maintain and organize company records, as well as provide upkeep and development of office reports as needed
- Organize and compile information for executives and their team on various office reports to ensure accuracy and consistency of information organization-wide
- Prepare expense reports for executives and team. Track and update all expenses for department ledger and gather for monthly forecasting.
- Provide comprehensive travel planning (international and domestic) for executives and their team.
- Take notes or transcribe as necessary in meetings to ensure accurate information is recorded for executives and their teams.
- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
- Assist with identifying, monitoring, and communicating project status, milestones, and deliverables to ensure successful delivery of information to the appropriate parties.
- Manage confidential and highly sensitive information regarding the executive and/or area supported. Demonstrate a high degree of discretion when handling said information containing private or secure information for executives.

Other Requirements:

- Proficient in technologies such as MS Office, telephone, teleconferencing, web conferencing
- Self-starter, quick-learner and ability to work in a fast-paced environment while managing competing priorities
- Good attention to details and not afraid to challenge status quo.
- Excellent interpersonal skills and clear, concise written and verbal communication skills
- Team player, able to work well with multiple stakeholders and build rapport in a fast changing environment

  • Executive Assistant

    1 week ago

    Singapore AP EXECUTIVE PTE. LTD. Full time

    My client, a single-family office, is seeking an executive assistant based in Singapore. The single-family office is heavily involved in education, philanthropy, nature conservation, healthcare, scientific research, and other causes. **Position Overview** The Executive Assistant role is based in Singapore and will be part of a broader team that has a...

  • Executive Assistant

    24 hours ago

    Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    A UK Engineering firm has immedate position for, Executive Assistant Provide day to day general support such as but not limited to collation of information or projects requirement, preparation of presentation material, collection of submissions from different stakeholders, implement feedback on required changes and administrative support on calendar...

  • Executive Assistant

    2 weeks ago

    Singapore AP EXECUTIVE PTE. LTD. Full time

    **Responsibilities** - Manage President's calendar for all meetings, internal, and external - Coordinate driver's daily schedule to support President - Arrange President's travel needs - Provide secretariat support for senior management meetings including preparation of minutes and follow-ups - Perform leave requests, travel requests, and staff reimbursement...

  • Executive Assistant

    24 hours ago

    Singapore H.I. EXECUTIVE CONSULTING PTE. LTD. Full time

    **Objectives of this role**: - Support the project team and partners primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently - Maintain and refine internal processes that support high-ranking executives companywide, and coordinate...

  • Senior Executive

    6 days ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    *** 1. Assist in preparing monthly and fortnight MIS reports as per the management requirement. 2. Assist in preparing actual and budgeted vessel operations expenses report to technical team and closely work with them on day to day basis for smooth operations. 3. Closely co-ordinate with chartering team and support them for invoicing and follow-up on...

  • Accounts Assistant

    2 weeks ago

    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    Assist day-to-day AP and AR Executive to carry out AP and AR job scopes Handle dormant and partial small entities account Maintain digital and physical financial record Participate in monthly, quarterly close and yearly audit process Other ad hoc finance related duties Requirements and skills: Work experience as an Accounts Assistant or Accounts...

  • Sales Executive

    3 days ago

    Singapore The Executive Home Store Full time

    The Executive Home Store Italian Furniture and Lifestyle Store has vacancies for: **Sales Executives** for those who want a career in retail - Promote sales of Italian imported furniture and lifestyle accessories - Identify marketing opportunities for new customers - Maintain and service existing customers’ database - Good professional customer care and...

  • Sales Consultants

    7 days ago

    Singapore The Executive Home Store Full time

    The Executive Home Store Italian Furniture and Lifestyle Store has vacancies for: **Sales Consultants / Executives** for those who want a career in retail - Promote sales of Italian imported furniture and lifestyle accessories - Identify marketing opportunities for new customers - Maintain and service existing customers’ database - Good professional...

  • Assistant Audit Manager

    2 weeks ago

    Singapore Space Executive Full time

    Overview We are currently representing our client, a globally integrated leader in audit, accounting, tax, advisory, and consulting services. The firm ranks among the top 10 largest global audit firms, with a presence across more than 100 countries. They are seeking an Assistant Audit Manager to focus on the valuation of financial instruments, private...

  • Corporate Communications Executive

    2 days ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    **Job Description & Requirements** Executive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner. **What we offer** In order to keep pace with its growth and expansion, Executive Ship Management Pte Ltd is looking for highly...