Personal Assistant

1 day ago

Orchard, Singapore AURA MEDICAL AESTHETICS PTE. LTD. Full time

**Position: Personal Assistant**

**Salary: $2800-$4000**

**Location: Orchard and Holland Village**

**Type: Full-time**

**Key Responsibilities**:

- **Calendar Management**: Maintain and manage the employer's schedule, including scheduling appointments, meetings, and events. Coordinate with relevant parties to ensure efficient use of time.
- **Travel Arrangements**: Organize travel itineraries, including booking flights, accommodations, transportation, and any necessary travel documents. Ensure smooth travel experiences and provide necessary information and directions.
- **Document Management**: Prepare, edit, and proofread documents, presentations, and reports as required. Maintain an organized filing system for both physical and electronic documents.
- **Correspondence**: Draft, review, and edit correspondence, memos, and other written communications. Maintain professionalism and attention to detail in all written interactions.
- **Task Coordination**: Assist in coordinating various tasks, projects, and assignments. Collaborate with team members and external stakeholders to ensure projects are on track and deadlines are met.
- **Meeting Support**: Arrange and coordinate meetings, conferences, and events. Prepare meeting agendas, materials, and minutes as needed. Ensure meeting spaces are set up and equipped appropriately.
- **Data Management**: Manage and update databases, contact lists, and relevant records. Ensure accuracy and confidentiality of sensitive information.
- **Expense Management**: Track and reconcile expenses, prepare expense reports, and submit for approval. Maintain records of expenses and budget allocations.
- **Errands and Logistics**: Handle various errands and logístical tasks as required, such as purchasing supplies, picking up items, and coordinating deliveries.
- **Ad Hoc Support**: Provide additional support to the employer as needed, which may include personal tasks and projects beyond traditional administrative duties.

**Qualifications**:

- Proven experience as a Personal Assistant, Executive Assistant, or similar role.
- Strong organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Proficient in using office software and productivity tools (Microsoft Office, Google Workspace, etc.).
- Discretion and ability to handle confidential information.
- Ability to anticipate needs and take initiative.
- Adaptability and ability to thrive in a dynamic environment.
- Attention to detail and high level of accuracy.
- Problem-solving skills and a solution-oriented mindset.
- Professionalism and the ability to represent the employer effectively.
- Flexibility to work outside regular office hours when required.
- Any specific educational requirements or certifications if applicable.

**Salary**: $2,800.00 - $4,000.00 per month

**Benefits**:

- Employee discount

Schedule:

- Day shift
- Holidays
- Weekend availability

Supplemental pay types:

- 13th month salary

**Experience**:

- Personal assistant experience: 2 years (preferred)

Ability to Commute:

- Singapore 238871 (required)

Ability to Relocate:

- Singapore 238871: Relocate before starting work (required)

Work Location: In person

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