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Admin Executive, Jubilee Church

3 weeks ago

Singapore Jubilee Church Full time

Job Description of Admin Executive

The Role
- The admin executive is responsible for the operational functions of the office administrative support to the pastoral staff and church ministries.

Reporting to:
Direct: Admin manager/Moderator

**Responsibilities**:

- Collate the various segments of the weekly worship service slides for Mandarin and Bilingual services.
- Upload the worship service slides to Sanctuary PC and Auditorium Propresenter.
- Create whatsapp chat groups for worship service co-workers involved in that particular Sunday at least a month before the Sunday as a form of notifying them of their duties and checking their availability.
- Communicate with the co-workers involved in the worship services to arrange swapping of duties and assist to activate the replacement.
- Assist in printing the Sunday service bulletins when necessary.
- Work in tandem with the Admin executive l to ensure a smooth operational working relationship in preparing the Sunday materials for the worship services.
- Order and coordinate the delivery timing and recipient of cross wreath to the wake venue. Communicate with the Zone pastor in-charge of the deceased member on the address and preferred time and day of delivery.
- Assist in preparing and printing of the wake booklets when necessary.
- Assist zone pastors in all the administrative functions like events registration, name lists collation, documents preparation, etc.
- Maintain and inspect the first aid kit (located at the office pantry). Discard expired items and replenish when necessary.
- Handle office phone calls and answer door bells. Receive delivery orders on behalf of pastors and ensure they are notified.
- Assist in AGM preparation, including the counting of votes and presentation slides.
- Assist in preparing the 春季、秋季感恩 cards, envelopes and labels for mailing.