Shipping Operations Executive

2 weeks ago

Singapore OCTOGON LOGISTICS PTE. LTD. Full time

**1. Shipment Coordination (Import & Export - Sea, Air, Land)**:

- Handle end-to-end shipment operations including booking, documentation, tracking, and delivery.
- Coordinate with shipping lines, airlines, trucking companies, and overseas agents to ensure timely cargo movement.
- Monitor status updates and proactively communicate any changes or delays to customers.

**2. Quotation & Rate Handling**:

- Prepare and submit quotations for freight services (FCL, LCL, air freight, customs clearance, local delivery).
- Coordinate with sales and pricing teams to obtain the most competitive rates.
- Track quotation validity, follow up with customers for confirmation, and update the system accordingly.
- Respond to RFQs and rate enquiries promptly and accurately.

**3. Documentation & Compliance**:

- Generate and verify documents such as:
Bill of Lading, Packing List, Commercial Invoice, Delivery Order, Arrival Notice.
- Ensure customs declarations are submitted accurately and within deadlines.
- Maintain compliance with international shipping regulations, port authority requirements, and Incoterms.

**4. Customer Service & Communication**:

- Serve as a key contact for customers regarding booking, quotation, shipment status, and issue resolution.
- Provide professional and timely responses to customer inquiries.
- Handle complaints or service failures tactfully and follow up with appropriate corrective actions.

**5. Billing & Cost Control**:

- Review supplier invoices (shipping lines, trucking, warehousing) for accuracy.
- Support Accounts Department in issuing final invoices to clients based on quotation and actual costs.
- Ensure transparency in cost breakdown and resolve any billing discrepancies with vendors or customers.

**6. Internal Coordination**:

- Work closely with Sales, Operations, Accounts, and Warehouse teams to ensure smooth workflow.
- Assist in planning and allocating tasks within the operations team.
- Support business development activities by sharing customer feedback or market intelligence.

**7. Reporting & Records**:

- Maintain accurate records of all shipments, quotations, and communications.
- Prepare weekly or monthly shipment summaries, cost reports, or KPI updates for management.
- Assist with internal audits or reviews related to shipping and quotation processes.

**Requirements**:

- Minimum 1 or 2 years of experience in freight forwarding or logistics industry.
- Knowledge of international shipping terms (Incoterms), freight documentation, and customs procedures.
- Strong interpersonal and communication skills.
- Proficient in Microsoft Excel, Word.
- Detail-oriented, organized, and capable of handling multiple tasks under pressure.
- Working hours: Mon - Fri, 9am - 6pm

  • Shipping Operation Assistant

    4 days ago

    Singapore BAO-NYK SHIPPING PTE. LTD. Full time

    **Main responsibilities and tasks**: 1. Responsible for dry bulk shipping operations, including commercial settlement and related tasks. 2. Communicate with shipping companies, cargo owners, agents, and ports to ensure smooth execution of shipping operations. 3. Prepare and review shipping-related documents, such as bills of lading and contracts. 4....

  • Operation Executive

    4 days ago

    Singapore Sc Shipping Full time $40,000 - $80,000 per year

    Job Description: JOB DESCRIPTION Position Title: Shipping Operations Executive Job Scope and Responsibilities:Manage vessel daily operations (vessel movements, documents etc). Manage vessel risk management (pertaining to Bill of Ladings issuance and release, handling of cargoes etc). Ensure a cost and time efficient voyage turnaround. ...

  • Shipping Operations Executive/Assistant

    4 days ago

    Singapore BAOHUA SHIPPING PTE. LIMITED Full time $104,000 - $130,878 per year

    Job Description & RequirementsJob Description:Responsible for all vessels operational works. Including but not limited to below details:Verifying CP / Fixture terms.Advise charterers and owners on requirements pertaining to the fixtures such as voyage order, stowage, cargo quantity and cargo grades.Liaise with clients on resolution processes for post-fixture...

  • Shipping Operations Executive/Assistant

    3 days ago

    Singapore BAOHUA SHIPPING PTE. LIMITED Full time

    Job Description & Requirements Job Description: Responsible for all vessels operational works. Including but not limited to below details: Verifying CP / Fixture terms. Advise charterers and owners on requirements pertaining to the fixtures such as voyage order, stowage, cargo quantity and cargo grades. Liaise with clients on resolution...

  • Operation Executive

    3 days ago

    Singapore Inchcape Shipping Services Full time

    Overview Operation Executive role at Inchcape Shipping Services. Responsibilities Port Call Planning / Execution: Communicate, plan and execute port call planning; understand port call requirements and expectations of Principal/Ship Master; execute port call turnaround in the most cost-effective and expeditious manner; closely monitor and update...

  • Boarding Agent

    4 days ago

    Singapore HLNS SHIPPING PTE. LTD. Full time

    In-charge of all port and immigration formalities on clearance of appointment vessel entering and leaving. Ensure timely and full compliance of all statutory formalities and mandatory declarations as required by the various authorities and government agencies. - Knowing crew changes formalities and procedure - Port call planning and execution in the best...

  • Shipping Operator of Post Fixture

    4 days ago

    Singapore SPARK OCEAN SHIPPING PTE. LTD. Full time

    **Job description**: - responsible for the company's own ship and time charter ship chartering work; - Contract negotiation and tracking of TCT and VOYAGE; - Relying on the company's brand and existing resource advantages, develop and maintain shipowners, cargo owners and other resources; - Monitor market changes, analyze the market, and maximize the...

  • Operations Executive

    4 days ago

    Singapore Blue Water Shipping Full time

    Overview Operations Executive (General Logistics) – Blue Water Shipping Join us to apply for the Operations Executive (General Logistics) role at Blue Water Shipping. You will be at the heart of international freight forwarding, managing shipments across air, ocean, and road while coordinating with stakeholders to ensure seamless end-to-end deliveries....

  • Shipping Operations Executive

    2 weeks ago

    Singapore People Profilers Full time

    Job Description: **Shipping Operations Executive** **Location: Raffles Place, 5 days** **Salary: up to $4000** **Role & Responsibilities** - Monitor ship's daily operation and verify C/P & Fixture terms. - Keep charterers and owners advised on requirements pertaining to the fixtures such as voyage order, stowage, cargo quantity and cargo grades. - Perform...

  • Shipping Operations Executive

    6 days ago

    Singapore Saitech International Pte Ltd Full time

    As a Shipping Operations Executive , the incumbent will play a pivotal role in overseeing and optimizing vessel chartering activities, ensuring profitable employment of vessels, and maintaining adherence to corporate policies. His/ her responsibilities will encompass, coordinating with stakeholders, and providing expertise on shipping- related matters. ...