Executive Assistant

2 days ago

Singapore THE PERSE SCHOOL (SINGAPORE) PTE. LTD. Full time

The Executive Assistant - Academic Support & Administration provides high-level administrative support to the school leadership team while also supporting academic operations. This role combines executive-level assistance with academic support functions, ensuring smooth communication, efficient scheduling, and effective coordination of academic and administrative tasks.

**Key Responsibilities**:
**Executive Support**
- Manage calendars, appointments, and meetings for the Principal or senior leadership.
- Prepare agendas, take minutes, and follow up on action items for leadership meetings.
- Draft correspondence, reports, memos, and presentations.
- Coordinate travel arrangements and itineraries.
- Serve as the point of contact between leadership and internal/external stakeholders.

**Academic Administrative Support**
- Assist in the preparation and distribution of academic schedules, timetables, and calendars.
- Support the coordination of academic events, including exams, parent-teacher conferences, and professional development days.
- Help manage academic records, including attendance, student reports, and faculty documentation.
- Liaise with academic departments to support communication and follow-up on academic matters.
- Assist in compiling and formatting data for academic reporting.

**General Administration**
- Handle sensitive information with confidentiality and discretion.
- Maintain organized digital and physical filing systems.
- Support onboarding processes for new faculty/staff.
- Assist in the preparation and proofreading of school publications and communications.
- Provide administrative support for school accreditation and compliance requirements.

**Qualifications and Skills**:

- Bachelor’s degree in Business Administration, Education, or a related field (preferred).
- 3-5 years of experience as an Executive Assistant or in academic administration.
- Strong organizational and time-management skills.
- Excellent written and verbal communication.
- High level of discretion and professionalism.
- Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
- Ability to multitask, work independently, and adapt in a fast-paced environment.

**Preferred Experience**:

- Prior experience in a school or academic institution.
- Familiarity with student information systems and academic databases.

**Additional Skills and Attributes**:

- Proven experience working in a multicultural environment with staff, students, or stakeholders from diverse nationalities and cultural backgrounds.
- Strong interpersonal skills with the ability to communicate effectively and respectfully across different cultures.
- Demonstrated resilience and the ability to remain calm, focused, and solution-oriented when managing multiple tasks, tight deadlines, or high-pressure situations.
- Adaptable and resourceful, with a proactive approach to problem-solving and decision-making in dynamic academic or administrative settings.

Safeguarding:

- Disclaimer _
- The statements above outline the general nature and scope of work for individuals in this classification. They are not intended to be a comprehensive list of all responsibilities, duties, and skills required. Personnel may be asked to perform tasks beyond their usual responsibilities as needed._

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