Administrative Assistant

2 weeks ago

Singapore IOR GLOBAL APAC PTE. LTD. Full time

**Job Title: Administrative Assistant**

**Location**:Woodlands
**Employment Type**:Full-Time

**About Us**
IOR Global is a private own international company, that provides services in the international trade industry, acting as Importer and Exporter of Records in different countries (more than 100 worldwide).

IOR Global is dynamic company with more than 10 years in the market.

The company has 3 offices where all operations and coordination are handled by each region:
Americas Office: Located in Chile

Asia Pacific Office: Located in Singapore

Europe, Middle East & Africa: Located in Netherlands

**Position Opened**:ADMINISTRATION**

**Position Reports to: Zan Chan, Regional Manager APAC**

**Workplace**:Asia Pacific office

12 Woodlands Square

Woods Square Tower 1

09-82 Singapore 737715

**Work Schedule**:Monday to Friday

09.00 to 18.00

We are seeking a highly organized and detail-oriented **Administrative Assistant **to join our team. This role is vital in ensuring the smooth day-to-day operations of our office and supporting various departments with administrative tasks.

**Key Responsibilities**
- Provide administrative support to the management and operations team, including scheduling meetings, managing calendars, and preparing documents.
- Maintain and organize office systems, including filing, record-keeping, and office supplies inventory.
- Assist in preparing reports, presentations, and other business documents.
- Assist in coordinating with logistics partners, customs agents and internal teams to ensure smooth shipment processing.
- Prepare and track invoices, purchase orders and other financial documents as needed.
- Coordinate travel arrangements and logistics for team members as needed.
- Support event planning and coordination, such as meetings, workshops, or company gatherings.
- Collaborate with internal departments to streamline workflows and enhance efficiency.
- Perform other administrative duties as assigned by the management team.

**Requirements**:

- Diploma in Business Administration, Office Management, Logistics, Supply Chain or a related field.
- Proven experience in an administrative or similar role (2+ years preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- High attention to detail and ability to multitask effectively.
- Ability to maintain confidentiality and handle sensitive information.
- Positive attitude and a team-oriented mindset.

**What We Offer**
- Competitive salary.
- A collaborative and inclusive work environment.
- Professional development opportunities to enhance your logistics expertise.
- Work-life balance with supportive leadership.

**Application Process**
If you’re a motivated individual with a passion for organization and administrative excellence, we’d love to hear from you Please submit your resume and a cover letter detailing your experience and suitability for the role.

**Application Deadline**:6th Dec 2024

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