Administrative Support, Senior Executive

2 days ago

Singapore Nanyang Technological University Full time

This role is part of Nanyang Business School Corporate Services - Academic Support team, that primarily supports faculty in research and teaching-related administrative matters. The team seeks to achieve operational excellence in creating a customer-focused, faculty-friendly service centre. This role will be the key liaison for faculty on all administrative matters related to research and teaching activities.

**Responsibilities**:
Course Support:
- Work closely with program offices and faculty on teaching schedules- Assist in dissemination of course materials and information on the learning management systems/platforms- Preparation of course packs- Scheduling of student consultations- Support CA and examination invigilation

Finance/Procurement- Ensure all spending are in accordance with NTU policies and guidelines- Assist in budget planning for faculty-related expenses- Proper filing and accounting of revenue and expenditure for periodic financial reporting- Proper and timely processing of expenses claim incurred by faculty- Assist with purchases in accordance with NTU procurement policies and guidelines- Conduct due diligence for all procurement, assuring an efficient purchase that balance cost and value

Events Management- Assist in the organization of seminars, workshops, and retreats, including logístical arrangements, budget monitoring, and smooth on-site executionOther General Administration:
- Establish SOPs for each area of work and review processes for efficacy- Provide support to faculty on administrative matters such as claims submissions, requests for approvals, etc.- Assist with travel arrangements for faculty on official business- Setup and manages logistics for meetings with internal and external stakeholders- Prepare and coordinate logístical support for meetings-
- Preparation and editing of presentation slides-
- Arrange, prepare agenda and refreshments, and write minutes of meetings-
- Mailing and printing services- Manage office stationery supplies for faculty- Proper record keeping and filing

**Requirements**:
- Minimally a Diploma in Business Administration, or related field.- Minimum 2 years’ of working experience in an administrative role.- Relevant working experience in education sector will be advantageous.- Strong proficiency in MS Office suite, and online productivity tools.- Possess a good command of spoken and written English.- Able to work individually and collaborate with others as a team- Strong planning, organizational and problem-solving skills- Independent and possess strong multi-tasking abilities- Meticulous and attentive to details

Hiring Institution: NTU

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