Facilities Executive

2 weeks ago

Singapore JLL Full time

JLL supports the Whole You, personally and professionally.

Facilities Executive - Finance Admin
Department - Integrated Facilities Management

Objective
To proactively support the Facilities Management Team in day-to-day management of financial operations and administrative services in our client’s corporate office facilities.

**Responsibilities**:
The Facilities Executive will assist the Senior Facilities Manager/Assistant Facilities Manager with day-to-day, facilities, finance and administration-related activities:
Receive, process and monitor invoice payment on a daily/weekly/monthly basis in line with established payment cycles and client requirements
Liaising with vendors on timely submission of invoices and/or required corrections
Operate the financial system software to raise Purchase Orders for all services and products procured by the Facilities Management team
Generate financial summaries for inclusion in monthly reports
Manage a filing system including the administration of contracts and all other facilities documentation
Assist in the creation of Helpdesk/service request reports
Assist in updating the vendor database
Reporting and administrative support

Key Result Areas
Successful and timely processing and payment of all invoices
Attend to ad-hoc administrative requests and provide support where necessary

Required Qualifications, & Experience
Diploma in Finance or Business Administration or equivalent qualification
Prior experience in finance and administration functions

**Required Skills**:
Computer savvy and high proficiency of excel and financial software
Detail-oriented and a passion for quality
Goal-oriented and driven to resolve issues quickly
Strong interpersonal skills with a service mindset (customer oriented)
Team player and able to work independently
Strong problem solving skills and ‘can do’ attitude
Flexible, confident, motivated, energetic and trustworthy

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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