Allkin - Personal Assistant

7 days ago

Singapore LIBERTE HR SERVICES PTE. LTD. Full time

**About Allkin**

Founded in 1978 as Singapore's first family service centre, Allkin Singapore (formerly known as AMKFSC Community Services) is a leading community-driven social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, pursue a brighter future, and inspire others to do the same. Today, Allkin uplifts and journeys with diverse communities such as children, youths, families, and seniors at close to 40 touchpoints across Singapore.

**Personal Assistant**

The Personal Assistant (PA) to the CEO plays a key role to maximize the effectiveness of the CEO's limited availability. The incumbent will need to develop a close working relationship with an almost mind-reading capability in order to predict and anticipate the CEO's needs and preferences.

Besides active management of appointments (internal and external), the PA also supports the with planning and arrangement of workshops, retreats for the extended Leadership Team, Board Meetings and liaison with the Secretariat on annual calendar of events.

**Key Responsibilities & Duties include**:

- Management of the CEO's calendar, scheduling regular and ad-hoc meetings, deconflicting schedules and providing alternatives as needed.
- Active management of CEO presence, planning meetings to ensure sufficient time for impactful discussions, taking into account travel time, meal breaks etc.
- Reminder to CEO to help him/her stay punctual.
- Ensuring setup for meetings as needed (Meeting rooms/Tech/F&B if required).
- Travel arrangements, claims and other admin.
- Where authorized, acting for CEO to (for eg.) approve leave, claims.
- Support with preparation of meeting materials (eg. agenda, slides).
- Working with Secretariat to plan for and arrange Board Meetings and Management Retreats (mainly logistics and collation of presentation materials).

**Profile**:

- 10 years in a secretarial of personal assistant role.
- Strong attention to detail with good organization skills.
- Logical thinker, independent, resourceful.
- Ability to manage multiple tasks concurrently; ability to prioritize and be decisive.
- Excellent verbal and written English.
- Fully conversant with office tech (MS Office suite, Projectors and Smartscreens, productivity apps etc).
- Adaptable and open to learning new things with a 'can-do' attitude.

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