
Administrative Assistant
2 weeks ago
**Statement Of Purpose **_**(Overall Purpose of Job)**_
To be in charge of the full spectrum of facilities management in HQ building as well as administrative support to the department / company.
**Major Duties & Responsibilities**
(A) Specific:
- Facilities
- Assist the Office Manager in facilities-related matters.
- Contact person for facilities-related matter.
- Liaise and oversee contractors / vendors with regards to building repairs / maintenance.
- Scheduling & monitoring of monthly / quarterly maintenance works.
- Manage office cleaners to maintain office cleanliness.
- Ensure serviceability of office equipment & facilities.
- Sourcing of contractors for repairs & maintenance contracts.
- Administrative
- Sourcing & procurement of insurance policies & bonds for new & extended projects.
- Administering of Group H&S policy renewal & claims.
- Processing of project insurance claims (injury, damages etc).
- Annual public liability & work injury compensation renewals.
- BCA workhead & licenses renewals.
- Maintain & updating of project master list.
- Point of liaison for technical controller, builder endorsements / submissions.
(B) General:
- Handle facilities-related & administrative related matters within the Company.
- Other duties as assigned.
(C) Safety:
- Follow the safety procedures, rules and regulations and eliminate or reduce hazard at the work place.
**Job Requirements**
(A) Education, Qualifications & Special Training:
- “O” Level with credits in English and Mathematics or equivalent.
- Job holder without the above qualification but with relevant experience would be considered.
(B) Knowledge & Skills:
- Basic technical knowledge of building & office facilities.
- Good working attitude, self-motivated and able to work independently.
- Knowledge in general & commercial insurance lines.
(C) Experience:
- Preferably with at least 1 year relevant experience in facilities management / construction sector.
**Job Types**: Full-time, Permanent
**Salary**: $1,800.00 - $2,500.00 per month
Schedule:
- Monday to Friday
Supplemental pay types:
- Performance bonus
**Experience**:
- Facilities management: 1 year (preferred)
- Construction: 1 year (preferred)
- Administrative: 1 year (preferred)
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