Engineering Administration

5 days ago

Singapore THE SINGAPORE RESORT & SPA Full time

**Job Description**:
**SUMMARY**

This position performs duties of varied secretarial and administrative support nature in the Engineering department of the Hotel. This position has a high degree of responsibility for complex duties that may be broad and varied or narrow and focused, and those associated with engineering-related activities, including handling substantive secretarial and administrative details.

**ESSENTIAL DUTIES AND RESPONSIBILITIES **include the following. Other duties may be assigned.
- Develop, prepare and/or compose memos and correspondence requiring research and exercise of judgment and discretion; routinely writes, edits, and submits materials for internal and external communications.
- To keep up-to-date Engineering Division files and maintain an effective filing system and to maintain and keep an up-to date list of all Engineering Division files.
- General typing and filings.
- Handle and record complaints calls.
- Format forms and signage using PC.
- Prepare Engineering monthly reports for Director of Facilities.
- Record meeting schedules and keep Director of Facilities informed.
- Make appointments and book meeting rooms for Engineering meeting with Consultants, Contractors, etc.
- Prepare Engineering Monthly Utilities Reports.
- Assists Director of Facilities to prepare the necessary signages, posters for the Fire Evacuation Drill Exercise with Staff and Guests.
- Prepare Purchase Requisition for Engineering contracts, spare parts, materials and Project work.
- Update the Engineering budget balance, summary and file.
- Administrative of casual labors and part timers for approval when required.
- Projects filing. Prepare and justify project work claims. This processes involve the project LOA on payment terms and condition. Check and balance on project payout and compliance before sending to office for signatures.
- Co-ordinate all Projects administrative (example preparation of Owner letter’s, filling out of forms with owner details, etc.) and submission with payment including reimbursement fees to authorities with consultants firm.
- Administrative to all Engineering/Facilities contracts on timeline, expiry dates and renewal.
- Assist DOF/DOE on the renewal of statutory certifications such as annual fire certificate, etc.

**QUALIFICATIONS**

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

**EDUCATION and/or EXPERIENCE**

Completion of GCE ‘N’ or GCE ‘O’; or at least three years related experience and/or training; or equivalent combination of education and experience.

**SKILLS & ABILITIES**
- Computer word processing and/or spreadsheet education/experience specifically with Microsoft Word, Excel, PowerPoint and Access software.
- Demonstrated skills in setting up and maintaining alpha, numerical and chronological filing systems.
- Experience coordinating the work of others is required.
- Demonstrated ability to take shorthand or speedwriting at least 60 wpm and/or transcribe accurately from Dictaphone may be required
- Demonstrated positive interpersonal skills.
- Demonstrated skills in telephone communications.
- Good knowledge of rules of effective business English usage, spelling, punctuation, and grammar.

**Additional Information**:

  • Administrative Officer

    5 days ago

    Singapore US Federal Aviation Administration Full time

    **Duties**: **FV-F Band Duties**: Performs basic (but progressively more difficult) administrative assignments under the close direction of a manager, project/program manager, team leader, or more experienced professional. Typically acts as a member of a team for projects/programs within a defined area of responsibility. Performs, monitors and tracks a...

  • IT Systems Administrator Engineer

    3 weeks ago

    Singapore ST Engineering Full time

    About ST Engineering ST Engineering is a global technology, defence, and engineering group with offices across Asia, Europe, the Middle East, and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace,...

  • IT Administrator

    4 days ago

    Singapore WINSTON ENGINEERING Full time

    **IT Administrator**: - Install, configure and maintain desktops, laptops, printers, software, servers, and network - Perform system administration for Windows Servers - Perform Hardware Firewall administration - Perform Cloud based Antivirus End Points Administration - Perform VMware administration - Administration of backup software and scripts - Maintain...

  • Civil Engineer

    1 week ago

    Singapore US Federal Highway Administration Full time $114,000 - $143,000 per year

    **Duties**: **As a Civil Engineer (Highway), you will**: - Identify the need for, develop, and conduct technical training courses for internal and external customers. Work in concert with the National Highway Institute, state and local agencies, industry, professional associations, and educational institutions as necessary. - Plan implementation efforts...

  • Administrator

    1 week ago

    Singapore JAG ENGINEERING (S) PTE. LTD. Full time

    **Job Highlights**: - Attractive Remuneration Package - Opportunity for enhanced training - Medical/Dental benefit **Job Description**: **Responsibilities**: - Provide general administrative support to QS/Engineering Department - Responsible for administering and managing all income and outgoing project documents - Support preparing documentation and...

  • Administration

    2 weeks ago

    Singapore DECOND ENGINEERING PTE. LTD. Full time

    2+ years experience working in Engineering office - Excellent wriiten and verbal communication skills - Knowledge of MYOB software including Microsoft Office Suite (Word, Excel and Outlook) - Ability to multi-task and prioritize projects - Customer-service oriented - Able to complete complex administrative tasks with mínimal supervision

  • Project Administrator

    7 days ago

    Singapore ACCESSTECH ENGINEERING PTE LTD Full time

    Roles & ResponsibilitiesAccesstech is a rapidly expanding group of companies with interest in Engineering Construction, Telecommunications and Investments.Founded in 1998 in Singapore with our principal business in high-tech factory engineering, we have since extended our expertise intocommercial projects with luxury hotels and commercial properties.The...

  • Project Administrator

    5 days ago

    Singapore ACCESSTECH ENGINEERING PTE LTD Full time

    Roles & Responsibilities Accesstech is a rapidly expanding group of companies with interest in Engineering Construction, Telecommunications and Investments. Founded in 1998 in Singapore with our principal business in high-tech factory engineering, we have since extended our expertise into commercial projects with luxury hotels and commercial properties. ...

  • General Engineer

    5 days ago

    Singapore US Federal Aviation Administration Full time

    **Duties**: Plans and accomplishes highly complex and challenging projects/programs and other work activities under the mínimal direction of a manager, project/program manager, team leader, or more experienced engineer. May act as a principal technical specialist or as a project/program manager or team leader for large work activities. Applies experience...

  • Engineering Administrator

    1 day ago

    Singapore Wood Plc Full time

    Overview / Responsibilities: Wood is currently seeking an Engineering Admnistrator to join our team. Responsibilities & Duties: Engineering Administration - Provide administrative support to the Director of Engineering and Engineering Section Managers - Proactively manage Director of Engineering’s diary to ensure effective time management. This includes...