Senior / Executive (Personal Assistant)

7 days ago


Downtown Core, Singapore Agency for Integrated Care Pte Ltd Full time

Provide full spectrum of secretarial and administrative support to the Chief
- Manage the Chief's schedule, including organizing meetings, appointments, and travel arrangements
- Handle all private and confidential matters of company and preparation of presentation decks/materials
- Act as the primary point of contact between the Senior Leader and internal/external stakeholders, demonstrating professionalism and courtesy at all times
- Coordinate and facilitate communication between the Chief and stakeholders, ensuring clarity and efficiency
Prepare and edit correspondence, presentations, and reports as requested by the Chief
- Ensure that the materials received are consolidated and sent to relevant parties by stipulated timeline
- Prioritize conflicting needs and handle matters expeditiously, proactively, and follow-through on projects to successful completion.
- Maintain an organized filing system, both physical and digital, to ensure easy access to important documents.
- Perform any other ad-hoc administrative tasks assigned

**Job Requirements**
- Diploma / Degree in Business Administration or equivalent with a least 3 years of relevant experience assisting as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.
- Meticulous in work with a strong command of English with good written and verbal communication skills
- Independent worker with good time management and organisational skills, with the ability to work under pressure and multi-tasking
- Team player and a self-starter with the resilience to thrive in a highly dynamic organization
- Strong proficiency in in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Positive, proactive and able to always exercise good judgment
- Ability to maintain confidentiality and handle sensitive information with integrity.



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