Legal Secretary

4 days ago


Singapore KENNEDYS SINGAPORE LLP Full time

The Legal Secretary will support the Aviation team and will help to contribute to the effectiveness of the teams by providing a comprehensive and efficient service to clients in order that the business objectives of the Firm and team are achieved. to maintain the high standard of service offered to the Firm's existing clients and to assist in furthering the professional reputation of the team and to contribute to the development of the team in accordance with the Firm's policy.

**Team
The Aviation team consists of two Partners, one Legal Director, two Senior Associates, one Legal Executive and two Secretaries. For the secretarial support element, the Legal Secretary will report to the Partners.

**Key Responsibilities**
- To produce a variety of documents from handwritten/typewritten drafts and from recorded speech as directed by the lawyers - to access and print hard copy reports, correspondence and documents.
- To deal accurately with filing - storage and retrieval of client files in line with the department's filing system.
- To set up new files accurately and speedily on instructions from the lawyers.
- To make effective use of all IT systems including but not limited to K2, Chrome River, Total Speech, Excel, Elite 3E, PowerPoint, Outlook and InterAction.
- Archiving and retrieval of files from storage when required.
- To make appointments, arrange meetings and maintain an up to date diary.
- To use correctly recorded delivery labels and identify classes of all outgoing post in accordance with the Firm's procedures. To correctly identify and differentiate between DX post and Royal Mail post.
- Prioritise work to accommodate urgent requests.
- Assisting with travel arrangements for the team.
- Offer to assist others either within or outside the team and pick up work from the digital dictation folders.
- To operate the Firm's quality procedures and information security systems as specified in the current edition of the Quality Procedures.

**Required experience**
- Strong professional services experience.
- Ability to communicate at all levels with strong organisational skills.
- Committed, enthusiastic and innovative.
- Build strong working relationships with partners and staff at all levels.
- Flexible and adaptable, comfortable with change.
- Service delivery focused.
- An effective multi-tasker, able to deal with multiple priorities and urgent situations as they arise; hold the ability to be flexible when needed to adapt to fast-changing dynamics; be adept at managing stakeholder expectations all while remaining resilient under pressure.
- Have a high level of personal integrity and accountability.
- Comfortable working with colleagues across time zones to ensure regional/global alignment.
- Possess the ability to see the big picture but also pay close attention to detail.
- Adhere to Kennedys' core values through working relationships, attitude and behaviour.

For full details on job description, please download a copy from the firm's job portal.


  • Legal Secretary

    8 hours ago


    Singapore SILVESTER LEGAL LLC Full time

    **About Us**:Silvester Legal LLC is a dynamic and fast-growing Singapore law firm specialising in corporate law and commercial litigation, with a particular focus on shareholder disputes. We are committed to delivering exceptional legal services to our clients while fostering a collaborative and innovative work environment. As part of our growth, we are...

  • Legal Secretary

    2 weeks ago


    Singapore SILVESTER LEGAL LLC Full time

    **About Us**:Silvester Legal LLC is a dynamic and growing law firm specialising in corporate law, share-holders disputes, and criminal law. We are committed to providing exceptional legal services to our clients and are looking for a dedicated Legal Secretary to join us. We need you to provide essential support for the firm's legal and administrative tasks....

  • Legal Secretary

    4 days ago


    Singapore TALENT LEGAL GLOBAL SEARCH CONSULTANCY (PTE.) LTD. Full time

    Our client, a Leading law firm is seeking to recruit a **Legal Secretary.** **Location**:Central Singapore The Legal Secretary provides a high level of administrative support to the Fee-earners. **Job responsibilities include but not limited to**: - Creating, edit and proofread legal documents - Schedule meeting appointments and flight schedules - Use...

  • Legal Secretary

    1 day ago


    Singapore TALENT LEGAL GLOBAL SEARCH CONSULTANCY (PTE.) LTD. Full time

    Our Client, a Leading law firm is seeking to recruit a **Legal Secretary **for their growing practices across various practice areas. **Location**:Central Singapore **Responsibilities**: - Support a team of lawyers in administrative functions - Management of the outlook calendars and diaries aside travel schedule - Organise internal and external meetings,...

  • Legal Secretary

    6 days ago


    Singapore TALENT LEGAL GLOBAL SEARCH CONSULTANCY (PTE.) LTD. Full time

    Our Client, a Leading Prestigious law firm is seeking to recruit a **Legal Secretary**for their Corporate Department. **Location**:Central Singapore **Responsibilities**: - Provide secretarial and administrative support to the assigned fee-earners - Prepare and proof-read documents - Manage diaries, schedule meetings, and coordinate travel arrangements -...

  • Legal Secretary

    3 days ago


    Singapore TRIANGLE LEGAL LLC Full time

    Jobscope includes: - Assisting in the preparation of court documents and bundles and service of documents - Calendaring lawyers. - Assisting with corporate transactions and proofreading of documents. - Assisting with other ad hoc work and administrative tasks from time to time. - Provide secretarial support to lawyers. - Assist with preparation of legal...


  • Singapore SILVESTER LEGAL LLC Full time

    We are a law firm which does high quality legal work. Looking for legal secretaries with experience, energy and drive. You should have experience in a law firm. We work in a fast-paced office so you must know your stuff. You must be reliable and pleasant under pressure. A can-do attitude is a must. Most of the work we do is litigation based. You need to...


  • Singapore Jameson Legal Full time

    A corporate secretarial manager position based in Singapore is now available with a market leader in the energy industry. Working in close tandem with the legal team, you will handle the full range of corporate secretarial duties to ensure the integrity of the governance framework, efficient administration, and compliance with statutory and regulatory...


  • Singapore Forward Legal LLC Full time

    Perform filing of correspondence and documentation for ongoing matters in an electronic database. - Use and manage eLitigation. - Keep track of key dates and milestones, and work with the lawyers in planning their schedules. - Play an important part in the firm’s finances by consolidating timesheets, preparing invoices and expense claims, tracking bill...

  • Legal Executive

    4 days ago


    Singapore INFINITY LEGAL LLC Full time

    INFINITY LEGAL LLC is seeking to employ a legal executive/paralegal/ secretary with role as an IP Administrator to assist in the growing Intellectual Property work of the firm. Responsibilities include general administrative support in litigation matters, working with a team of professionals in the management of IP matters, including patents, designs and...