Office Admin Executive

3 days ago

Singapore MICE DEPOT PTE. LTD. Full time

1 year exp

**Roles & Responsibilities**

**Office Admin Executive**
- Managing diaries and organizing meetings and appointments for Director
- Booking and arranging travel, transport and accommodation
- Reminding Director of important tasks and deadlines
- Typing, compiling and preparing reports, presentations and correspondence
- Collating and filing expenses for Director
- Miscellaneous tasks to support Director
- Employee annual leave recording and tracking
- Monitor office stationery and event supplies to make purchases when supplies are low
- Maintain an inventory list for office stationery & event supplies
- Monitor pantry supplies and make purchases when the supplies are low
- Answer all incoming calls
- Collect mail daily and distribute the mails to respective owners for both offices
- Arrange outgoing mails and packages through SingPost, DHL or local courier
- Check Copier paper tray is loaded with paper
- Clear fridge for any unwanted food/ expired food every Friday
- Other work duties that may be assigned by the Company from time to time as part of your ongoing training and responsibility.
**Roles & Responsibilities**
- Liaise with internal and external stakeholders
- Provide effective support to the Director and team members.
- Perform other roles & responsibilities as requested based on business needs.
**What You Need to Succeed**
- O/ N Levels and above
- Minimum 1 year of related experience. Experience in the meetings, incentive travel, conferences, exhibitions and special events industry is an added advantage
- Strong attention to detail, meticulous, organized and able to work well under pressure.
- Good oral and written communication skills
- Discretion and trustworthiness as you will often be party of confidential information.
- Good oral and written communication skills

MICE Depot is one of the fast-growing experiential agencies in Singapore catering to a varied array of corporate clients with the ability to call on resources both within and out of the APAC region. Our capabilities include the conceptualisation, planning, execution and delivery of experiential activities such as events, exhibitions, conferences, creative insights and production. Together, we have garnered decades of collective experience in the industry with a team of 28 dedicated individuals with project-centric expertise.

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