HR Executive

5 days ago

Singapore J&T EXPRESS SINGAPORE PTE. LTD. Full time

J&T Express is a technology-driven eCommerce enabler for brands and sellers to embark and scale their eCommerce businesses. We converge technology and services to power the next generation of eCommerce businesses.

We are passionate, enthusiastic, and open-minded in providing the best solutions and play a key role in the growth and success of our client’s brands.

**Roles & Responsibilities**

The Human Resource Executive works closely with the HR Business Partner to manage & drive the main areas of the Human Resource Function for all of its HUB operations across Singapore as well as the main office (HQ).

The scope of that role & responsibilities is to cover Employees Relations, administer the Human Resource Management System (WHYZE), and WECOM and all ad-Hoc Tasks. In addition, provide support to managers, supervisors and HSE as a new function. As a generalist supporting the HR function.
- Assist the HRBP to prepare employment contracts, acknowledgement of resignation letters, staff confirmation letters, promotion letters and other HR-related letters
- Be the deputy for HR/Admin for all work pass matters
- Be the go-to person for all insurance enquiries for Group Hospital & Surgical, Group Personal Accident, Work Injury, etc
- Manage any submissions required such as MOM surveys, wage surveys, etc
- Plan, coordinate and organize, which are inclusive but not limited to meetings, events, etc
- Assist HR Operations team in generating SOPs for HR processes and ensuring compliance.
- Manage relationships with HUB managers, supervisors and operations ground staff
- Work closely with the recruitment team to handle the onboarding process for new hires, confirmation cases as well as off-boarding process for employee exits.
- Update Org charts for Operations and submit to HR/Admin for consolidation to management
- Facilitate internal transfer of employees with HRBP
- Facilitate employee issues, and grievances with HRBP
- Deliver HR services in an effective and efficient manner; identify and resolve HR issues in consultation with HRBP within the business unit if required
- Provide support in the implementation of HR strategy and execution of any supporting programs
- Support the Recruitment team for monthly newsletters
- Assist special projects, when required, including those related to the development and implementation of HR Systems and other ad hoc projects that may arise.

HSE

Incident Management:

- Assist to submit i-report to MOM for any accident resulting in man-days lost, including dangerous occurrences within the stipulated timeline. Any changes to additional man-days lost, HR would update HSE as well.
- To periodically check on employees' recovery and provide necessary assistance for return to work. This would demonstrate the company's care and concern for the injured employee.

Inspection Audit:

- HR shall collaborate with Quality/ HSE to participate in monthly GEMBA walks (depends on work plan)
- Participate in quarterly WSH inspection walks

Risk Management:

- HR shall work with HSE to conduct generic RA in the workplace. This is to provide support in identifying, evaluating, and controlling risks to personal health and organizational factors

Statistics & Analysis
- HR shall assist to collect feedback via the annual HSE climate survey. Results will be tabulated and analysed by HSE to propose an improvement program

Others
- Any other HR tasks related to the working processes as per team operations and ad-hoc duties as assigned.

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