Operations Executive

7 days ago

Singapore SCHOOL OF SCIENCE AND TECHNOLOGY, SINGAPORE Full time

Estate & Facility Operations
- Oversee the upkeep of school buildings as assigned by the Operations Manager
- Implement preventive and corrective maintenance programs for all key systems (Electrical, HVAC, Plumbing etc)
- Conduct regular inspections, initiate timely repairs and recommend improvement plans
- Ensure school infrastructure complies with local building code, safety regulations and MOE Guidelines
- Address feedback or facility issues promptly and professionally
- Ensure school is ready for the start of school day

School Operations
- Oversee and ensure school opens on time
- Be on ground to ensure smooth traffic flow during morning peak hour period
- Cover front-desk duties as and when necessary

Security Management
- Oversee daily security operations and manage outsourced security personnel
- Oversee drop-off point during the morning peak hour period
- Manage requests for viewing of CCTV footage
- Manage staff card access system and issuance of staff access card
- Manage METRO season parking system and issuance of staff parking car decal

Project Management
- Plan, coordinate and oversee projects assigned by the Operations Manager
- Prepare specification documents, evaluation reports and other documentation for Invitations to Quote (ITQ) and Invitations to Tender (ITT)
- Supervise contractors and worksites to ensure safety, quality and compliance
- Ensure Quality assurance processes for project completion verification before payment processing

Event & Logistic Management
- Plan and support logistics (Venue setup/ moving of tables and chairs/ parking) for school events
- Support logistics for school day to day operations

**Requirements**:

- Minimum Diploma in Facilities Management of Equivalent
- Minimum 3 years of experience in facilities management (including managing outsourced security guards) preferably in a school environment
- Experience managing renovation, repair and improvement projects, preferably in a school environment
- Understanding of building systems, maintenance protocols and safety standards
- Strong communication skills to liaise with stakeholders and vendors
- Team player and but able to work and lead projects independently

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