Project Manager

UWCSEA is looking for a Project Manager (Facilities & Operations) to work for both of our Campuses, Dover and East.

The Project Manager will manage and oversee UWCSEA Operations and Facilities projects and provide hands-on guidance throughout the project lifecycle to all stakeholders. They will support the Head of Facilities and Operations and raise any issues or requirements in a timely manner.

The Project Manager is responsible for supporting the Head of Facilities and Operations with planning, overseeing and leading projects within the department from ideation through to completion. This requires interaction with a range of internal and external stakeholders, most often managing several moving project parts simultaneously.

The major responsibilities of this position are to help deliver projects with appropriate and acceptable level of end user satisfaction and overall quality; to achieve the project's objectives; while working within scope, budget and schedule parameters established for the project.

The Project manager communicates and collaborates with school and external departments/agencies to support project design and delivery; provides regular updates to the department leadership on project status, priorities, areas of concern, items in need of attention, staff professional development and other items to support the successful outcomes of projects related to scope, schedule, budget/cost and quality level; a highly functioning, responsive and collaborative approach to project management; and support of the overall success related to department efforts in support of school goals and strategic initiatives.

The Project Manager will develop feasibility studies and budgets, assist with appointment of consultants, develop and/or commission designs, drawings, specifications and project estimates, run tender processes including evaluation and awarding of contracts, obtain Authorities approvals, and manage the delivery of projects and all required compliance certificates in a timely manner.

The Project Manager will report to the Head of Facilities and Operations and will contribute to executing the long range capital plan and maintenance planning activities.

**Main Responsibilities**
- Provides effective team and project management duties, including overseeing project completion timelines, monitoring project costs, and ensuring College needs are met.
- Provides leadership and mentoring to Facilities team members at all levels, including opportunities for coaching and development, to maximise work output and work quality and to ensure the development of staff.
- Identifies patterns and problem areas, and implements effective solutions to increase efficiency.
- Exhibit a strong, positive, can-do attitude to getting things done, wherever the need is within the department or College as a whole.
- Strong liaison across other departments to ensure effective delivery of services.
- Maintains strong relationships with any third-parties (vendors, agencies etc) the department works with regularly to ensure smooth procurement and delivery of products and services.
- Maintain strong relationships with college customers and stakeholders.
- Ensures compliance to relevant rules, regulations and statues across all related functions.
- Coordinate internal resources and third parties/vendors for the flawless execution of projects.
- Ensure that all projects are delivered on-time, within scope and within budget.
- Developing project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility.
- Ensure resource availability and allocation in coordination with the Head of Facilities and Operations.
- Develop a detailed project plan to track progress.
- Use appropriate verification techniques to manage changes in project scope, schedule and costs.
- Measure project performance using appropriate systems, tools and techniques.
- Report and escalate to management as needed.
- Manage the relationship with the client and all stakeholders.
- Perform risk management to minimise project risks.
- Establish and maintain relationships with third parties/vendors.
- Create and maintain comprehensive project documentation.

**Person Specifications**
- Bachelor's degree in business, finance, or a related field.
- 10 Years in an operational people-orientated position; 5+ Years direct relevant management and industry experience.
- Multi-tasking skills in high energy, results-driven and pressurised environment.
- Building long term trusted relationships with Customers, Suppliers and Colleagues.
- Proficiency in appropriate technology and software solutions.
- Excellent attention to detail, including written and presentation skills.
- Ability and Alignment with the department’s Core Operating Principles
- Excellent communication skills through all mediums.
- Ability to influence at all levels.
- Is comfortable to work in a non-hierarchical organisation.
- A considerate approach to conflict management.
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