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Senior Executive/ Executive, Operations

3 weeks ago

Tiong Bahru, Singapore Kuok (Singapore) Limited Full time

To provide support SAP and Simplicity: raise RFQ, issue POs, invoices, billing, utilities and closure within Simplicity system
- Monitoring of license, GRN (M&E), vendor setup, sprinkler drainage & other operations matters
- Prepare internal bill-backs and documents for events, temporary water/power supply billing, air-con extension/chilled water charges.
- Car park season parking & renewal processes
- Coordinate utilities account set-up: termination/opening of new accounts
- Manage Work Order system, including receiving work request, assigning work orders, entering system data, and providing the overall system administration.
- Provide administrative support Tenant contacts list, Congratulatory flowers, Circulars, Tenants Insurance & M&E services reports compilation, etc
- Set up, maintain, and organize department's central files, information, filing, documentation and SOPs
- Independently maintain and update administrative policies and processes
- Tenant liaison for enquiries / feedback from tenants during office hrs
- Administrative duties as assigned
- Min Diploma in Business Administration or Facilities Management or related fields
- Min 2 - 3 years’ experience in administrative / operational duties
- Must be proficient in English and Mandarin (required to liaise with Mandarin-speaking clients and suppliers)
- Strong knowledge in MS Office (Word and Excel)
- Knowledge of retail mall operations procedures and processes preferred
- Attention to detail, initiative with positive attitude team player
- Experienced in Anacle / SAP systems preferred