Legal Secretary

2 weeks ago

Singapore Kennedys Full time

Salary:Competitive
- Office Region:Asia Pacific
- Office Location:Singapore
- Division/Department:Secretarial and Legal Administration
- Working Pattern:Full Time - Perm
Role Type:Hybrid

**KENNEDYS LEGAL SOLUTIONS JOB DESCRIPTION**

Job Title: Legal Secretary

Team: Marine

Location: Singapore

**Role**

Legal secretaries in the team play a pivotal role in supporting the Marine team by providing a comprehensive and efficient client service. This will directly support the Firm's and team's business objectives. The Legal Secretary will also be responsible for upholding the Firm's high standards of client service, fostering the team's professional reputation, and actively participating in team development initiatives aligned with the Firm's policy.

**Team**

The Marine team consists of two Partners, one Legal Director, three Senior Associates, one Associate and one Legal Secretary. For the secretarial support element, the legal secretaries will work together and report to the Partners.

**KNOWLEDGE, SKILLS & EXPERIENCE**
- Preferably 1-3 years of relevant administrative and secretarial experience in professional services
- Ability to communicate at all levels with strong organisational skills.
- Build effective working relationships with partners and staff at all levels.
- Service delivery focused.
- An efficient multi-tasker; able to deal with multiple priorities and urgent situations as they arise; hold the ability to be flexible when needed to adapt to fast-changing dynamics.
- Committed, enthusiastic and innovative.

**SECRETARIAL KEY RESPONSIBILITIES**
- To produce a variety of documents from handwritten/typewritten drafts and from recorded speech as directed by the lawyers - to access and print hard copy reports, correspondence and documents.
- To deal accurately with filing - storage and retrieval of client files in line with the department's filing system, setting up new files accurately.
- Return and send all work with the relevant enclosures.
- Attend to clients both on the telephone and in person in a professional manner.
- Create and maintain effective relationships with clients and colleagues.
- To receive, sort and distribute incoming mail and transmit and receive copies of documents electronically; to prepare for despatch outgoing/internal mail and arrange couriers when required.
- Archival and retrieval of files from storage when required.
- Make appointments, arrange meetings and maintain an up to date diary.
- To prepare and serve refreshments as and when required to clients and/or lawyers when required.
- To work closely with Finance team on relevant matters to support the team.
- To undertake any other duties which from time to time may be allocated.

**Desirable**
- Excellent understanding of the legal industry. Familiarity of the maritime and shipping industry is a plus.

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