Executive Assistant

4 days ago


Singapore INTERNATIONAL FRENCH SCHOOL (SINGAPORE) LTD. Full time

**MISSION**

The Executive Assistant assists the Direction in the management and administrative organization of tasks related to the proper functioning of the elementary school.

**RESPONSIBILITES**

Under the supervision of the Directors, the Executive Assistant shall:
**Provide administrative support to the direction’s activities**:

- Managing agendas, filter parent/teacher/student requests
- Preparing and following up on pedagogical board meetings at the request of the management (attendance, writing and sending of reports)
- Ensuring regular liaison with the various administrative services and pastoral care
- Assisting in the practical organization of educational projects and their promotion within the institution
- Planning and updating the year's calendars
- Writing and updating the department's procedures
- Ensuring the logístical organization of elementary school meetings

**Handle follow-up of the administrative and educational files of students**:

- Managing the arrivals and departures of students
- Requesting school records (booklets, PPS, PAP,...) from schools for new students.
- Managing school reports at the end of the semester
- Providing support for the organization of school outings and trips
- Preparing for the arrival of families in January
- Following class budgets
- Dealing with requests from parents with problems connecting to the computer tool (PRONOTE), various certificates, requests for appointments, updating contact information...

**Ensure the administrative and pedagogical follow-up of the department**:

- Informing families and reorganizing schedules as necessary
- Updating the databases in the monitoring tools and software

**SKILLS, APTITUDES, TRAINING REQUIRED FOR THE POSITION**
- 2 years of validated higher education in management assistance or equivalent is required
- Former experience in management assistance
- Proficiency in google suite and/or Pack office
- Experience in handling customer relations
- Good communication skills (working closely with the administration, management, educational, general departments)
- Precision, sense of organisation and efficiency
- Ability to work in a team
- Sense of diplomacy
- Proficiency in French and English required (written and oral)
- Discretion
- An experience in the school environment would be ideal
- Knowledge of office tools and education tool as EDUKA and EDT tools would be an advantage

**WORKING CONDITIONS**
- Short term contract and permanent contract on the basis of a full time of 42 hours per week
- Remuneration according to the IFS salary scheme
- 8 weeks of annual leave during school holidays (To be prorated based on the duration of the contract )
- Medical coverage


  • Executive Assistant

    7 days ago


    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Executive Assistant**: - Work directly with the CEO to support all aspects of his daily work routine. - Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. - Handle urgent requests and changes in relation to meetings with CEO. - Serve as a liaison between CEO, Exco Team, internal and...

  • Executive Assistant

    17 hours ago


    Singapore AP EXECUTIVE PTE. LTD. Full time

    **Responsibilities** - Manage President's calendar for all meetings, internal, and external - Coordinate driver's daily schedule to support President - Arrange President's travel needs - Provide secretariat support for senior management meetings including preparation of minutes and follow-ups - Perform leave requests, travel requests, and staff reimbursement...


  • Singapore Executive Integrity Full time

    Location: Singapore - Sector: Shipping - Job type: Permanent - Salary: Attractive remuneration + Benefits - Job Reference: BBBH1179_1712582960 **Job title**: Executive LNG Commercial Operator **Location**: Singapore **Who are we recruiting for?** Executive Integrity is partnering with a prominent client in the Maritime and Renewable Energy sectors to...

  • IT Executive

    5 days ago


    Singapore Spearing Executive Search Full time

    Job Description Our client is looking for someone who is self-motivated, proactive, meticulous and adapts fast to changes. As the IT executive, you will need to have good communication skills and be a team player. You will need to work well under pressure and know how to prioritize tasks effectively. You need to be innovative and creative and come up with...

  • Accounts Assistant

    3 days ago


    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    Assist day-to-day AP and AR Executive to carry out AP and AR job scopes Handle dormant and partial small entities account Maintain digital and physical financial record Participate in monthly, quarterly close and yearly audit process Other ad hoc finance related duties Requirements and skills: Work experience as an Accounts Assistant or Accounts...


  • Singapore Richdale International Executive Search Full time

    Able to provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments - You need to attending to guests and visitors - You need to preparation for meetings - You need to maintain proper filing system and proper record keeping of clients/contact information for the Management Office. - General office...


  • Singapore AP Executive Full time

    New - Location: Singapore - Salary: Negotiable per annum - Job Type:Permanent Posted about 2 hours ago To be suitable for this role you must have strong communication and management skills gained from a professional organisation. Requirements include at least 15 years of relevant secretarial experience as well as a recognised qualification. Our client is...

  • HR Executive

    5 days ago


    Singapore Spearing Executive Search Full time

    Job description The role will play a critical role in implementing and supporting the HR Operations of an Employer of Choice in the Logistics and Manufacturing industry. As a HR Executive, you will be responsible for providing support in various HR functions, including recruitment, compensation and benefits, performance management, and employee...


  • Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    **Responsibilities**: - Responsible for copy-writing and designing of all marketing related collaterals, such as brochures, newsletters and electronic direct mailers etc. - Provide support to Marcom Manager on all Marcom related duties such as analysis, managing of social media and media monitoring. - Manage, plan and execute in-house guests’ events and...

  • Marketing Executive

    7 days ago


    Singapore Richdale International Executive Search Full time

    **Senior / Marketing Executive** **Responsibilities**: - Work with both internal and external departments such as Business Development, Project Management, Marketing, and Finance. - Work closely with our Senior Management to derive an effective marketing plan. - Communicate and manage requirements between senior stakeholders to ensure objectives are met. -...