Accounts Officer
1 week ago
The Accounts Officer (Income Audit & Receiving) is responsible for all daily income of the Hotel and must audit all daily income received by the hotel to ensure all relevant revenues such as rooms, food and beverage and other revenues, are correctly andcompletely recognized and recorded in the system. To monitor all goods movement; including food and beverage, stationery, other operating equipment etc, in and out of the hotel and ensure that they are properly recorded.
**Key Responsibilities**:
Income Audit:
- To be responsible for all daily income of the hotel.
- To review that all rebates and allowances to ensure they are properly authorised, and to report
any deviations from hotel policies and procedures.
Receiving:
- To ensure that any goods coming into the hotel have been properly ordered and met the
specification (in quantity and quality).
- To ensure that all goods received in the hotel are accounted for and supported with proper
documentation.
**Income Audit**:
- To verify that sales from Rooms department, reviewed by the Night Auditor, are correct.
- To verify that sales from Food & Beverage department, reviewed by the Night Auditor, are
correct.
- To verify that sales from Other Operating departments, reviewed by the Night Auditor, are
correct.
- To verify that voucher totals correspond with the Night Auditor report and the Food & Beverage
revenue report.
- To verify that guest ledger balance and total of all account detail balances for each room
correspond to the system-generated guest ledger and General Ledger balance.
- To ensure that all sales voucher forms are used in sequence, with any lost and voided
vouchers reported according to the procedure, and to file them by outlet and in date order.
- To ensure the timely preparation and distribution of the daily revenue and statistics report.
- To post all transaction in the Revenue journal and to post into the Allowance journal any
adjustments which may occur after those sales receipts are confirmed.
- To verify that all F&B discounted checks are fully justified, properly recorded into POS system
and to prepare subsequent reports, as necessary, for hotel management.
**Receiving**:
- To ensure that all goods received in the Hotel are properly supported by valid hotel purchase
orders.
- To examine both quality and quantity of goods received in coordination with related
Department Heads before accepting delivery.
- To ensure that goods are promptly moved to Stores or the concerned department once
received.
- To ensure that outgoing goods are properly documented and accounted for.
- To closely monitor with the Purchasing Officer all pending or partial deliveries.
- To be responsible for recording and distributing reports as required.
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