(Part Time or Full Time) Office Manager

4 days ago

Singapore NMG Consulting Full time

This position will suit a proactive individual with strong organisation skills and the ability to multi-task and prioritise workloads

**Company Overview**:
At NMG Consulting we are a nimble firm of ~150 people focusing exclusively on the Insurance, Reinsurance, Wealth Management and Asset Management Industries. Our advisory model uniquely integrates Consulting, Insights and Analytics. Located globally, we are a diverse team of talented and experienced individuals, partnering with industry leaders to provide deep and powerful insights and knowledge.

We are constantly evolving and the range of work that we do rapidly challenges and expands our peoples’ knowledge. Our flat, team-based structures encourage participation from all experience levels - everyone is encouraged to contribute, regardless of their role. We advocate hearing different points of view, collaboration and constructive debate.

**Summary Statement**:
This role is an integral part of the team, responsible for making a positive contribution to the work environment and ensuring the smooth running of the NMG Singapore office, including management of all administrative needs, and provision of IT, Finance and HR support.

This position will suit a proactive individual with strong organisation skills and the ability to multi-task and prioritise workloads. You will need to build strong internal relationships and work effectively across multiple geographies, time zones and in a matrixed work environment. This role will often be the first point of contact for visitors to the Singapore office and thus will be required to represent NMG appropriately and professionally to external parties and clients.

This is an excellent opportunity for a motivated individual to establish themselves as a key contributor within an expanding and dynamic business environment.

**Role**:
**(Part Time or Full Time) Office Manager (Support)****:
**Location**:

- Singapore

**Industry**:

- Support and Operations
- Join Us**Key Responsibilities**:

- Office Management / General Administration: a) Ensure smooth running of the office and provide general administrative support to the teams; b) Provide EA support to Head of Operations and visiting executives, including diary management and travel coordination as required; c) Answer and direct telephone calls as appropriate; d) Manage suppliers, service contracts (communications, IT etc) and local office subscriptions, address issues promptly;
- Office Management / General Administration: e) Assist with preparation of senior management team meetings when required, including taking minutes and circulating agendas; f) Organise team meetings, video and conference calls and internal/external social events; g) Coordinate travel (hotel, flights, travel insurance, visas) and ensure relevant tracking documents are up to date; h) Coordinate mail and couriers, ensure records are maintained;
- Office Management / General Administration: i) Attend and contribute to monthly Global Office Management team meeting; j) Coordinate and encourage local participation in annual Charity Challenge activities; k) Coordinate incentive vouchers for programme participants and Shout Out vouchers for staff; l) Manage NMG Singapore office call tree; and m) Maintain NMG Singapore forms and templates as appropriate
- Premises/Assets: a) Ensure physical office environment is professionally presented, organised and clean; take prompt action to rectify issues; b) Maintain and update contracts, office leases and insurance policies; c) Liaise with building managers and landlords, attend fire warden training, maintain office access cards; d) Coordinate replenishments for consumables, stationery or office supplies; e) Maintain filing/archiving process; and f) Coordinate equipment maintenance and purchases
- IT Administration: a) Maintain service records for office equipment and up-to-date inventory of technology; b) Liaise with the office’s external IT support provider (EISP) and NMG employees to solve IT issues (including new employee computer configuration); c) Monitor and supervise external IT support, on-site visits and service level agreements; and d) - With the HOO, manage software and hardware licenses and provide support to ad-hoc IT projects as required
- Finance Support: a) - Maintain record of purchases; b) Authorise local office expenses payments; c) Liaise with central Finance team on all relevant correspondence; and d) Manage supplier invoices
- Human Capital Support: a) Assist with light administration including onboarding/offboarding of staff and back up interview scheduling; b) Conduct welcome and induction training (IT, Expensify, TSheets) for Kuala Lumpur office new joiners; c) Good understanding of local policies or requirements pertaining to COVID restrictions etc.; and d) Ad hoc duties as assigned by Human Capital team

**Competencies, Qualifications & Experience**:

- Extensive experience in an administrative / office management role with a la

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