Sr Executive Asst

5 days ago


Singapore National University Health System Full time

Reporting to Manager, you will provide secretarial and administrative support to RHSO Operations Division, and support the implementation of volunteer programmes and collaborations with community care.

Job Responsibilities*

**1. Provide secretarial and administrative support to Division**
- Maintain team schedule and calendars for key personnel
- Organise internal and external meetings and events, and their relevant logistics including booking dates and venues, ordering refreshments, supporting events onsite etc.
- Manage the timely submission of claims, purchase requisition, IT provision requests and HR requests etc.
- Manage office supplies requisition and requests by Divisional staff.
- Organise and maintain databases e.g. team training records, volunteer and partners lists etc., shared drives and contract management system
- Support and coordinate the onboarding of new staff including timely requisition of access cards, IT equipment and administrative orientation etc.
- Support and coordinate the offboarding of staff including return of IT equipment and access cards etc.
- Take meeting minutes

**2. Support implementation of collaborations with community care and volunteer programmes**
- Organise internal and external meetings and events including volunteer training, and their relevant logistics
- Support the preparation of contracts, marketing, meeting and event materials etc.
- Coordinate the requisition of marketing materials
- Support operations and data collection
- Organise and maintain databases
- Manage Community Partners Space

**3. Any other duties, projects or assignments by Reporting Officer and/or HOD**

Requirements*

**Qualification Required and Area of Discipline**
- Diploma in any discipline, preferably healthcare or business management related_

**Required Competencies and Capabilities (Skills, Experiences and Professional Licences)**
- Skills:_
- _Meticulous and attention to detail_
- _Adept in people skills to foster collaboration_
- _Able to multi-task and work independently_
- _IT savvy and basic Microsoft Office skills; strong Excel skills is an advantage_
- Experience:_
- _At least 2 years of relevant working experience_
- _Experience in events will be advantageous_
- _Familiarity with Singapore healthcare or social care will be advantageous_
- _Willing to work outside of office hours e.g. weekends _
- _Professional Licenses not required_


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