Sr Executive Asst
5 days ago
Reporting to Manager, you will provide secretarial and administrative support to RHSO Operations Division, and support the implementation of volunteer programmes and collaborations with community care.
Job Responsibilities*
**1. Provide secretarial and administrative support to Division**
- Maintain team schedule and calendars for key personnel
- Organise internal and external meetings and events, and their relevant logistics including booking dates and venues, ordering refreshments, supporting events onsite etc.
- Manage the timely submission of claims, purchase requisition, IT provision requests and HR requests etc.
- Manage office supplies requisition and requests by Divisional staff.
- Organise and maintain databases e.g. team training records, volunteer and partners lists etc., shared drives and contract management system
- Support and coordinate the onboarding of new staff including timely requisition of access cards, IT equipment and administrative orientation etc.
- Support and coordinate the offboarding of staff including return of IT equipment and access cards etc.
- Take meeting minutes
**2. Support implementation of collaborations with community care and volunteer programmes**
- Organise internal and external meetings and events including volunteer training, and their relevant logistics
- Support the preparation of contracts, marketing, meeting and event materials etc.
- Coordinate the requisition of marketing materials
- Support operations and data collection
- Organise and maintain databases
- Manage Community Partners Space
**3. Any other duties, projects or assignments by Reporting Officer and/or HOD**
Requirements*
**Qualification Required and Area of Discipline**
- Diploma in any discipline, preferably healthcare or business management related_
**Required Competencies and Capabilities (Skills, Experiences and Professional Licences)**
- Skills:_
- _Meticulous and attention to detail_
- _Adept in people skills to foster collaboration_
- _Able to multi-task and work independently_
- _IT savvy and basic Microsoft Office skills; strong Excel skills is an advantage_
- Experience:_
- _At least 2 years of relevant working experience_
- _Experience in events will be advantageous_
- _Familiarity with Singapore healthcare or social care will be advantageous_
- _Willing to work outside of office hours e.g. weekends _
- _Professional Licenses not required_
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