Secretary (Private Bank)

1 week ago

Singapore ACEXCELLENT CONSULTING PTE. LTD. Full time

Private Chinese Bank located at Raffles Place

5 days work week, attractive benefits.

1) Management Office Support
- Assist and provide secretarial support to the Management (General Manager and 2 x Deputy General Manager). 3 Management staff in total
- Liaise with M&C Services and handle ACRA related matters (e.g. Amendment to Articles of incorporation; registration/ de-registration of Head Office directors, etc.)
- Handle all related matters on General Manager’s Power of Attorney.
- Maintain the general filing system and file all correspondence pertaining to management office.
- Assist in preparation of monthly meeting, ALCO meetings and compile, transcribe, and distribute minutes of meetings.
- Coordinate travel arrangements; prepare itineraries and perform other necessary reporting procedures to head office for senior management.

2) Head Office related issues
- Responsible for recording, distribution, filing and retrieving of all incoming and outgoing corporate documents and correspondence to and from Head Office.
- Liaising with Head Office for all arrangement on delegates, visitors and training groups (hotel bookings, itinerary planning, souvenirs, restaurant bookings, etc.)
- Liaising with Head Office for arrangements on expatriates’ matters (Preparation of document on new posting and repatriation of expatriate, employment contacts, promotion, ticketing matters, hotel and housing arrangement, and other miscellaneous issues.)
- Handle queries from Head Office and assist in the preparation of reports to Head Office.

3) Office administration
- In charge of record and maintenance of gift items, corporate gifts purchased / received.
- BCP Team Member for HR & Admin Department.
- Coverage of the reception duties as required in the absence of the receptionist.

4) HR related issues
- Team member in organizing bank and/or staff events.
- Assist in the administration of staff benefits and staff wellness program.
- Assist in the translation of Chinese documents as required.
- Other ad-hoc duties/ projects as assigned.

**REQUIREMENTS**
- Diploma or Degree in Banking & Finance, Business and/or related fields
- 3 years of relevant working experience
- Well versed in Chinese and English - spoken and written
- Good interpersonal and verbal communication skills
- Team Player

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