Procurement Assistant

**Responsibilities**:

- Coordinate with supplier and subcontractors
- Prepare the subcontractor bill of quantities, specifications, contracResponsibilities:

- Coordinate with supplier and subcontractors
- Prepare the subcontractor bill of quantities, specifications, contracts and programs and

schedules for the tender/works
- Monitor and measure contractors work and assist the QS to certify valuations
- Preparation of Cost value reports
- Ensure the periodic reviews of suppliers and sub-contractors
- Co-ordinate project teams and assess the works
- Attend daily and monthly meetings as required by contract and operations
- Ensure contractors conform to and submit all relevant SHEP documents as necessary
- Preparation of project budgets and monitor the monthly actuals against planned
- Obtaining of quotations and sourcing of items required by the operations
- Ensure procurement of all requirements of the company, the receiving, storage and issuance of

the procured items/ equipment and the effective maintenance of the supply chain system.
- Logistics/supply planning through coordination with Operations/Projects Personnel
- Provide technical information on specifications supply and logistics arrangements facilitating

efficient procurement, clearance, storage and distribution of supplies and equipment, in support

of the projects and requirements of the company.
- Maintain strict adherence to purchasing procedures, store and inventory processes and supplier

qualification processes.
- Maintain an effective stock balance in the inventory and follow necessary processes for FIFO/

KANBAN and 5S house-keeping while maintaining the efficiency of the store
- Perform regular market research to identify and recommend potential local suppliers.
- Maintain data and evaluate local suppliers overall performance.
- Report regularly on Supplier performance, Supplier Selection Criteria, Supplier Audits, Store

Inventory, MSL(Min & Max) monthly Stock Counts and analysis reports on Supplier performance
- Ensure drawings and designs meet project/tender deadlines
- Maintain Approved supplier list (ASL), Quality new supplies
- Ensure purchasing process according to ISO 9001/ ISO 18001 / ISO 14001
- Participates in negotiations for service contracts
- Identifies and organizes adequate storage for perpetual inventory items and implement

corporate policy, product and initiative in order to maximize cost effectivenessts and programs and schedules for the tender/works - Monitor and measure contractors work and assist the QS to certify valuations - Preparation of Cost value reports - Ensure the periodic reviews of suppliers and sub-contractors - Co-ordinate project teams and assess the works - Attend daily and monthly meetings as required by contract and operations - Ensure contractors conform to and submit all relevant SHEP documents as necessary - Preparation of project budgets and monitor the monthly actuals against planned - Obtaining of quotations and sourcing of items required by the operations - Ensure procurement of all requirements of the company, the receiving, storage and issuance of the procured items/ equipment and the effective maintenance of the supply chain system. - Logistics/supply planning through coordination with Operations/Projects Personnel - Provide technical information on specifications supply and logistics arrangements facilitating efficient procurement, clearance, storage and distribution of supplies and equipment, in support of the projects and requirements of the company. - Maintain strict adherence to purchasing procedures, store and inventory processes and supplier qualification processes. - Maintain an effective stock balance in the inventory and follow necessary processes for FIFO/ KANBAN and 5S house-keeping while maintaining the efficiency of the store - Perform regular market research to identify and recommend potential local suppliers. - Maintain data and evaluate local suppliers overall performance. - Report regularly on Supplier performance, Supplier Selection Criteria, Supplier Audits, Store Inventory, MSL(Min & Max) monthly Stock Counts and analysis reports on Supplier performance - Ensure drawings and designs meet project/tender deadlines - Maintain Approved supplier list (ASL), Quality new supplies - Ensure purchasing process according to ISO 9001/ ISO 18001 / ISO 14001 - Participates in negotiations for service contracts - Identifies and organizes adequate storage for perpetual inventory items and implement corporate policy, product and initiative in order to maximize cost effectiveness