Finance and Accounting Specialist

As SEAO Finance, we share the ambition to be a leading finance team with a focus on efficient strategy execution, (data) quality and compliance.

In the role of Finance & Accounting specialist, your will contribute to our objectives by handling a diverse set of tasks. In compliance with local legislations, company procedures and accounting rules:

- Supply input on accounting to Financial Shared Service Centers (FSSC);
- Coordinate accounting processing by FSSC;
- Execute finance and accounting tasks for the country establishments in the region;
- Support in achieving the objectives in terms of revenues, costs, efficiency, financial / economic risk management, quality and compliancy to local laws and regulations;
- Depending on skills and experience: participate in projects to execute our Future Finance Transformation program (FFT2) and the related simplification, standardization and automation of the remaining regional Finance & Accounting processes.

The responsibilities are beyond Passage and cross division, with selected accounting tasks for Cargo and Maintenance divisions.

MAIN INTERFACES
- Internal

Regional Finance Manager and team members

Local Finance Supervisors

All departments (including Cargo, Station, Maintenance) managers of the delegation

Shared Service Centers

Central Departments
- External

Suppliers for issues not handled by FSSC

Customers

Statutory interfaces - Taxation, Business Registration

Banks and Financial institutions.

Regional Finance Manager will assign and allocate below listed tasks amongst the regional Finance & Accounting team.

General Ledger:

- Frequently check all the related bank accounts and provide information to FSSC to reconsolidate bank entries.
- Checks and balances to ensure the balance sheet and profit & loss account are accurate
- Report on the status and quality of accounting processes and on general financial activities/ projects so that there are mínimal outstanding items on the balance sheet ledger
- Preparation of the monthly & Year-end closing document and procedures (incl. provisions), deliver a value-adding elucidation and recommend any corrective action required
- Elucidate parts of the balance sheet and P&L and respond to questions raised by head office, FSSC, Regional Finance Manager and Finance supervisors of the Countries in the region
- Support Finance Supervisor of the country with preparation and submission of tax declarations if required
- Work to drive process improvements and solve queries in accounting processes

Account Receivable:

- Responsible for the co-ordination of the correct/complete and timely delivery of all AR source data to FSSC for the accounting process
- Create and update customers data master including contacting them for additional information
- Download invoice from CEGEDIM, check and modify if required and send out to customers and concerned department
- Ensure that all the passage revenue accounts are recorded accurately on a monthly basis according to AF and KL accounting/financial rules, including BSP, credit/debit card and travel agencies correction (ADM/ACM)
- Support Finance Supervisor of the country with preparation of tax sales report, WHT report on commissions from passage/cargo sales if required
- Prepares daily report of sales issued by CTO, ATO if required

Accounts Payable:

- Responsible for the co-ordination of the correct/complete and timely delivery of all AP source data to FSSC for the accounting process. This consists mainly of invoices scanning to FSSC and advising on accounting postings
- Answer queries from vendors and FSSC and other internal departments regarding the status of invoices, staff declaration and posting and payment issues
- Create and update vendors information in system when required including contacting them for additional information.
- Advise vendors on procedures for submitting invoices in order to minimize the number of invoices received locally
- Prepare local payments in the e-banking tool for bank transfer, by cash or cheque, all based on information from payment run communicated by FSSC
- Monitoring, reconcile payment transactions from the bank statements
- Secure quality of documents archiving for audit and Tax control

Ensure efficient Cash and Working Capital Management
- Ensure timely, cost efficient currency transfers to HQ, and aim for minimum cash balance on bank account. Daily monitoring of the bank position to assess the transfer
- Act as the entry point of Treasury department and banks for all questions related to local bank monitoring
- Prepare monthly Average Bank Balance reports
- Monthly perform petty cash count and monitor expenses to prevent fraud, check also accounting entry generated from Petty cash account
- Check, reconcile liquidity account and prepare bank reconcile statement
- Support in the implementation of banking improvement projects if applicable

KNOWLEDGE, EXPERIENCE AND COMPETENCIES

Knowledge and experience:

Bachelor degree in Finance