Credit Admin

Posted by:
Lily Yang

Recruiter

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**Middle Office**:
Pre-closing
- Check all files are credit approved properly. Seek clarification from Credit Risk when necessary.
- Review facility agreement and security documentation in accordance with credit approval and provide comments from operation and control perspective. Liaise with FO and/or Credit Risk to decide if further approval is required in the event that terms & conditions deviate from credit approval.
- Ensure that credit formalities, legal documentation, conditions precedents, KYC vetting and collateral are completed and in good order before giving green light to Loan Admin for drawdown. If necessary, ensure that FO obtain temporary waiver for CPs which cannot be satisfied before initial drawdown and ensure completion within the approved period.
- Inform Accounting Department of any forthcoming transaction.

Post-closing stage
- Where applicable, to monitor and follow up conditions subsequent after drawdown within the approved period.
- Monitor distribution status and follow up with FO and/or Syndication team. Once a secondary trade is confirmed, coordinate with Syndication team and Loan Admin for settlement.
- Review trade confirmation and transfer certificate in connection with the disposal of assets by Loan Syndications Team and monitor of the execution by the parties concerned as well as the acknowledgment from the Facility Agent and subsequent settlement by Loan Administration Team to perfect the transfer.
- Review and comment amendment agreement (facility agreement and security document) for waiver and/or restructuring in accordance with credit approval (if required) and provide comments from operation and control perspective.
- Monitor covenants in accordance with facility agreement and maintain record of covenants in Loan IQ.
- Ensure annual review approval is received on timely manner, when necessary follow up with FO for annual review approval or extension waiver.
- Ensure approvals are in place to authorize release or discharge of underlying securities and collateral of facilities.
- Update of Signatories, signature verification & safekeeping
- Monitor and control of credit limit excess, past due transactions, covenant breaches, outstanding documentation and expired collaterals, overdue annual review for all business lines, and ensure that they are rectified within the approved period or reported to management accordingly.

Limit set up /Collateral maintenance in Loan IQ
- Set up of limit in Loan IQ to reflect (i) underwriting commitment (pre-closing) and (ii) final allotment amount (post-closing).
- Update facility in Loan IQ when a facility is renewed through Annual Review or extended under waiver, distributed via syndication and/or sell down in secondary market, and swingline arrangement between branches on pre-approved or ad-hoc basis.
- Create and maintenance record for collaterals in Loan IQ, and update collateral value over the life period of the facilities.

Reporting
- Prepare various monitoring reports (including but not limited to

i) Daily Limit Excess Report, ii) Daily Past Due Report, iii) Monthly Covenant Breach Report, iv) Monthly Overdue Annual Review Report, v) Monthly Collateral management and/or ad hoc reporting request from other departments (i.e., Account Dept) and HO.

**Agency**:

- Render assistance and support to Head of Deal Closing Portfolio Monitoring in the day-to-day control and monitoring for the Loan Agency function.
- Render support to Front-Office business lines in the pitching of Agency mandates.
- Oversee Agency administration for syndicated facilities where the bank assumes agency roles such as Facility / Security Agent / Account Bank role(s).
- Liaise with Front Office officer and legal counsel (external or internal) on documentation matters.
- Coordinate and facilitate the operational matters that may include utilization requests, rate-fixing, rollovers between the borrower and the lenders.
- Monitor loan movements, ensure principal repayment and loan interest are received on due dates for distribution to lending syndicate.
- Coordinate the receipt / distribution of Arrangement Fees, Upfront Fees, Commitment Fees etc. between Borrower and Lenders if required.
- Coordinate and remind the Borrower so as to assist them in their timely submissions of the information (financials, compliance...etc.) as required under the agreement.
- Handle and liaise with the Borrower and Lenders on waiver / consent / amendment requests.
- Handle administrative tasks including preparation of reports and agency support.

**Change Agent**:

- Support the Middle and Back Office Chapter Leads and the teams in the coordination of Process Improvement for the Financing Chain (MO-BO). The objective being the streamlining of processes and their harmonization across regional and global locations when possible through automation.
- Engage the teams and experts to challenge their practices with the objective to au