Executive - IT General Admin

2 weeks ago

Singapore RMA CONTRACTS PTE. LTD. Full time

**Job Title: Executive - IT General Admin**

**Job Type: Temp 11 Months**

**Job Location: Pasir Panjang Road
**Our Client**:
**Responsibilities**:
**Finance (Budget and Expenditure) and Procurement**

1. Track and monitor budget and expenditure (invoices) to ensure optimal budget utilisation annually; Analyse budget and expenditure variances; Provide support in financial management reporting

2. Conduct goods receipts and payment verification to ensure timely payment

3. Manage and execute procurement of ICT goods and services in a timely and compliant manner (including raise Purchase Order request, Small Value Purchase, Invite-To-Quote, Invite-To-Tender, Direct Contracting, etc)

**Project and Contract Administration**

1. Maintain up-to-date contract registry and identify expiring contract and engage officer-in-charge to ensure timely follow up

2. Support submission of contract variation and other paperwork

3. Organise project documents and filing to ensure in compliance with Quality Management System standards and contract requirements

4. Support monthly compliance check on the contract management deliverables and collate evidence to support all the deliverables.

5. Submission of security clearance for vendor

**IT Operations**

1. Review and maintain operation manual, policies documents

2. Coordinate with Facility Management and Vendor for the deployment and downtime notice.

3. Extraction of logs and other miscellaneous tasks

**Meetings/ Events/ Workshops and Communications**

1. Responsible to plan, identify target audiences, organise, coordinate, and schedule staff, activities, facilities (room and equipment), food & beverages and ensure all are ready

2. Create materials for meetings/events/workshops (E.g. presentation slides, etc).

3. Take meeting minutes

4. Create materials to increase staff’s awareness of IT policies and processes (E.g. electronic direct mail, video, etc)

**Competencies required**:
2. Proficient in Microsoft Excel, PowerPoint, WORD

3. Analytical with strong interpersonal and communication skills (both oral and written)

4. Team player, resourceful and exercise initiative at work

5. Diligent, resourceful and able to multi-task in a dynamic work environment.

6. Meticulous in planning and tracking

7. Effective time management and good organisation skills

8. At least 2-3 years of work experience related to IT general administration management and support.

This is an outsource role.

**Working hours**:
Monday to Thursday: 8:30AM to 6:00PM

Friday: 8:30AM to 5:30PM

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