Executive Secretary

2 weeks ago

Singapore Rakuten Asia Full time

Job Description:
**Responsibilities**:

- To provide secretarial and administrative support to Japanese executive management residing in Singapore and act as a liaison between Japan and Singapore's key executives, employees, and external stakeholders.
- Manage meetings and events, ensuring that the schedules are well managed.
- Assist in minutes taking and dictation at meetings.
- Prepare business reports, presentations, and management of expense report
- Handle highly confidential documents, communications, and information management
- Manage highly complex travel arrangements such as flights, visas, accommodation, and full suite ordination.
- Other ad-hoc duties as assigned

Qualification:

- At least 2 years of complex travel arrangement experiences with an understanding of business traveling-related knowledge.
- Strong written and spoken English skills to work with the HR team to run initiatives for the organization.
- Meticulous, detail-oriented, well-organized, self-motivated
- Strong communication, interpersonal skills, and the ability to engage and work with staff at different levels of the organization
- Able to multitask and work under pressure
- Experience working with Microsoft Word, PowerPoint, and Excel
- Private secretarial qualifications will be a plus.

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