Facilities Management Executive

7 days ago

Singapore ETON HALL RESIDENTIAL PTE. LTD. Full time

The Facilities Management Executive will be responsible for the facilities management, including the upkeep and maintenance, and building operations according to the required standards.
- Plan, organise, coordinate, and oversee operational processes of the areas assigned, including upgrading, renovation, and redevelopment works
- Source for comparative vendors/contractors to carry out renovations, maintenance, and repair works
- Work together with other functions/departments to ensure work specifications are carried out efficiently and promptly
- Work closely and liaise with workers, contractors, and suppliers to implement cost-effective, simpler, and faster ways of carrying out facilities development
- Attend to defects and faults reported on-site, conduct investigation and determine the cause of the defect
- Supervise contractors and other related facility management departments
- Oversee fire safety and workplace safety matters pertaining to infrastructure facilities
- Handle leasing documentation
- Budgeting and preparation of Annual General Meetings (administratively)
- Update work schedules of the department, attendance, day-off, medical leave, PH and Annual leave into the HR system
- Prepare bills, invoices and bank deposits, supplier payments, deposit of cheque and customer receipts
- Verify discrepancies and resolve SP /tenants billing issues
- Facilitate payment of invoices due by sending bill reminders and contacting clients
- Assist in month-end closing activities
- Night working may apply
- 5.5 working days or 44 working hours per week
- Bilingual-English/Mandarin

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