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Office & Sales Administrator

2 weeks ago

Singapore DIEHL METERING PTE. LTD. Full time

As a global leader in the metering and solutions industry, Diehl Metering prides itself with over 150 years of success based on high quality products and skilled workforce. Diehl Metering Singapore is looking for an Office & Sales Administrator for its Southeast Asia and Oceania region.

**Position Overview**:
We are seeking a proactive Office & Sales Administrator to support administrative tasks and the sales team. Strong organizational, multitasking, and communication skills required. Key role in ensuring smooth operations and sales support. This role will report to the Regional Sales Manager.

**Tasks & Responsibilities**:

- Ensure smooth daily operations and provide administrative support to all staff.
- Maintain and organize physical and digital office records and documents.
- Monitor and manage office supplies and coordinate inventory needs.
- Handle invoicing, basic accounting tasks, and liaison with external service providers.
- Maintain confidentiality and handle sensitive information with discretion and professionalism.
- Assist with order processing, delivery coordination, and support the sales team with presentations and proposals.
- Communicate with customers, provide order/account updates, and participate in regular customer meetings.
- Monitor and update CRM systems, act as Salesforce coordinator, and support system accuracy.
- Track sales metrics and prepare regular reports on performance and targets.
- Organize customer visits, including internal coordination, logistics, and on-site support.

**Required Qualifications**:

- Fresh graduate or with a few years of relevant experience, holding a degree or diploma in Business Administration, Marketing, Engineering, or a related discipline.
- Experience in office administration and sales support roles.
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and CRM systems (e.g., Salesforce).
- Basic understanding of invoicing, billing, sales operations, and accounting principles.
- Strong organizational and multitasking skills with keen attention to detail.
- Excellent verbal and written communication skills, fluent in English; additional languages are a plus.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Customer-focused with strong interpersonal skills and ability to coordinate with internal teams and external stakeholders.